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Ontario Arts Council

Contact

Philippe Mesly

Program Administrator
416-961-1660 ext. 5144 / 1-800-387-0058 ext. 5144

Final Report Forms

To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report.


To report on a project grant you applied for in Nova, complete and submit the report in Nova.

Artists in Communities and Schools Projects

Purpose

The program supports the research, development and realization of community-engaged arts projects. Activities involve professional Ontario artists and community members working together to develop and design a creative experience. These experiences may include co-creation. Skill building is a core component of projects. There are three categories:

  • Planning: to help cover the costs of co-planning and co-design of the project between artists and communities.
  • Project: to help cover the costs of realizing a community-engaged arts project.
  • Two-year project: to help cover the costs of continuous multi-phased community-engaged arts project for two years. This category is available to community-engaged arts collectives and organizations that have received two or more OAC project grants through Community-Engaged Arts or Arts Education grant programs within the last five years.

The program is committed to developing the field of community-engaged arts. Additional funds are available to any category to help cover the cost of mentorship of artists from OAC priority groups looking to build skills and experience in project planning and/or facilitation as part of a community-engaged arts project.

  • Mentorship: up to $5,000 in additional funds are available in any category to help cover the costs of mentors and mentees in the development of project planning and/or facilitation skills.
    • Applicants can be either mentors or mentees.
    • Mentees must be members of at least one OAC priority group.

Priorities

The program’s priorities are to support projects that:

  • work with sectors beyond the arts, such as health, education, justice and the environment
  • provide a sense of community, social connection, civic engagement and contribute to building a more just society
  • reduce barriers to arts participation
  • increase access to the arts for underserved or marginalized communities
  • employ Ontario artists in Ontario communities

Deadline Dates

March 15, June 20, September 13 and December 18, 2018, 1 p.m. ET
  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately three months after each deadline.

Grant amount(s)

  • Planning: maximum $10,000
  • Project: maximum $15,000
  • Two-year project funding: maximum $25,000

Important:
Up to $5,000 in additional funds are available in any category for mentorship costs of both mentees and mentors.

Recent changes

  • There are new categories and grant amounts.
  • Additional funds are now available in any category for mentorship of artists from OAC priority groups to develop their skills and experience around project planning and facilitation.

Eligible applicants

  • individuals and co-applicants who are Ontario residents with a permanent physical address in Ontario
  • ad hoc groups/collectives, based in Ontario, made up of at least 50 per cent professional artists
  • Ontario-based not-for-profit arts organizations and non-arts organizations
  • school boards not partnered in OAC’s Artists in Residence (education) program (for artist fees and travel expenses only)
  • schools run by First Nations or Indigenous education authorities

Important: Non-arts organizations, schools run by First Nations or Indigenous education authorities, and school boards must have an arts partner. The arts partner can be an artist, art collective, ad hoc arts group, or arts organization.


Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

  • municipalities, colleges and/or universities
  • if you will be employed by a school involved in this project on a full- or part-time basis during the project, you are not eligible
  • school boards who are partnered with the Ontario Arts Council in the Artists in Residence (education) program
  • organizations that receive a grant in the Arts Organizations in Communities and Schools – Operating program
  • organizations that receive an operating grant in other OAC programs, with the exception of organizations mandated to serve one or more of OAC’s priority groups
  • Important: Organizations applying as new applicants in the Arts Organizations in Communities and Schools: Operating program may apply only for projects taking place in their current fiscal year
  • The following are not eligible to apply to the Two-Year Project category:
    • organizations receiving OAC operating funding are not eligible to apply to this category
    • seasonal camps, festivals or events are not eligible to apply to this category

If granted a two-year project, organizations cannot re-apply to this program until the final report is approved.


This program funds

  • artists’ fees
  • support specialist fees (including translators, Elders, therapists, etc.)
  • honoraria for project participants
  • snack and beverage expenses for participants
  • travel expenses
  • venue or studio rental
  • equipment and materials costs
  • administrative costs associated with the artists or arts ad hoc group/collective/organization only
  • marketing, outreach and promotion expenses

Important: There is specific funding in the program for artists and health care collaborations. To be eligible for this funding, there must be a partnership between an arts partner and a health care facility (e.g. hospital, community health centre, long-term care facility, mental health and addictions services) funded through the Local Health Integration Networks (LHINs).

This program does not fund

  • events or activities that take place outside of Ontario
  • tours (see Touring Projects)
  • professional productions for young audiences (see discipline-specific project programs)
  • capital expenses including purchase of equipment
  • art therapy
  • faculty or student projects associated with their research, course work or studies
  • non-arts partner administrative activities
  • school board costs beyond artists’ fees and travel

Activity timing

The activities for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

You are not eligible to apply if you have an overdue or unapproved final report in any OAC grant program as of the deadline. If you are unsure of the due date or status of any final reports, please contact OAC.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions for Project Programs for more information on reporting obligations.


Important: To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report. To report on a project grant you applied for in Nova, complete and submit the report in Nova.

Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project.
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films.
    • This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

  • basic information about the project
  • your answers to application questions
  • project budget
  • artistic examples: documentation of your artistic and community work. If you do not have documentation of your community work, provide two letters of reference.
  • support documents: résumés/bios for artists including mentees and other support specialists, letter(s) of confirmation from partners outlining their commitment and contributions to the project, or, for applications to the Planning category in early stages, letter(s) of intent from potential partner(s)

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Access: People, regardless of geographic, racial, social, economic or physical realities have equal opportunity to experience the arts and participate in cultural life.


Co-creation: a process to create a final product where non-artists and professional artist(s) work side-by-side and have equal input and impact on the outcome.

Finding local artists and arts organizations

If you are interested in inviting an artist or arts organization to work with your community or in your school you can refer to these resources. If you are an artist or arts organization, you are encouraged to complete a profile on these sites as applicable. If you are aware of other resources, please the email program officer.

  • ArtBridges
  • Canadian Network for Arts and Learning
  • Aboriginal Curatorial Collective
  • Indigenous Performing Arts Alliance
  • Dance Ontario
  • Writers Union – Writers in the Schools
  • Poets.ca – Poets in the Schools
  • Neighbourhood Arts Network (Toronto)
  • Community-engaged arts organizations
  • Arts education organizations