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Ontario Arts Council

Guide for Assessment Qualifiers for Operating Programs

This guide to the Ontario Arts Council's (OAC) assessment process provides information about OAC's application evaluation process in assessing Operating Program applications. The assessors’ evaluation is guided by the qualifiers to determine their ratings of the application.
 

Artistic and/or Service Quality & Contribution

Artistic Quality (25% of total score)

Rating: Excellent (5)
  • Vital and relevant mandate and vision
  • Superior artistic achievements, initiatives and goals which embody mandate & vision
  • Artistic activities challenge the field and influence practice in other organizations
Rating: Good (4)
  • Clear and precise mandate and vision
  • Ambitious artistic achievements, initiatives and goals which embody mandate & vision
  • Artistic activities demonstrate high levels of artistry
Rating: Average (3)
  • Articulated mandate and vision
  • Artistic achievements, initiatives and goals reflect mandate & vision
  • Artistic activities demonstrate reasonable levels of artistry
Rating: Below Average (2)
  • Unclear or not relevant mandate and vision
  • Artistic achievements, initiatives and goals don’t help achieve mandate & vision
  • Artistic activities demonstrate modest levels of artistry
Rating: Serious Concerns (1)
  • Unclear or not relevant mandate and vision
  • Artistic achievements, initiatives and goals are unrelated to mandate & vision
  • Artistic activities demonstrate inadequate development

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Contribution to artists, the art form and the artistic community (15% of total score)

Rating: Excellent (5)
  • Provides Ontario artists significant opportunities to both present work & undertake professional development
  • Artists often paid fees above the standard fees in the field
  • Leader in the development of Canadian work, influences practice in the field
  • Artists and communities served embodied in artistic activities
  • Plays a leading role in the development of artistic field
  • Demonstrates strong ongoing relationships with larger arts community
Rating: Good (4)
  • Provides Ontario artists important opportunities to both present work & undertake professional development
  • Artists are paid appropriate fees according to industry standards
  • Influences the development of Canadian work in the field
  • Artists and communities served by the organization clearly reflected in artistic activities
  • Plays a role in the development of artistic field
  • Demonstrates ongoing collaborative relationships with the larger arts community
Rating: Average (3)
  • Provides Ontario artists opportunities to present their work
  • Provides artists with some professional development opportunities
  • Artists paid appropriate fees according to industry standards
  • Demonstrates some commitment in development of Canadian work
  • Artists and communities served by the organization reflected in artistic activities
  • Plays a role in the development of artistic field
  • Has collaborative relationships with the larger arts community
Rating: Below Average (2)
  • Ontario artists provided with insufficient opportunities to present their work
  • Few opportunities for professional development
  • Artists not always paid appropriate fees
  • No consistent commitment to development of Canadian work
  • Rarely plays a role in the development of artistic field
  • Few relationships with the larger arts community
Rating: Serious Concerns (1)
  • Ontario artists provided with few opportunities to present their work
  • No opportunities for professional development
  • Artists frequently not paid appropriate fees
  • No commitment to the development of Canadian work
  • Does not play a role in the development of artistic field
  • No relationships with larger arts community

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Artistic Contribution to OAC’s Priority Groups (10% of total score)

Rating: Excellent (5)
  • Demonstrates leadership through commitment to one or more of the OAC’s priority groups, exemplified in its programming and selection of artists
Rating: Good (4)
  • Demonstrates significant commitment through programming and artist selection, supporting one or more of the OAC’s priority groups
Rating: Average (3)
  • Demonstrates some actions that support one or more of the OAC’s priority groups in its programming and selection of artists
Rating: Below Average (2)
  • Lacks commitment to OAC’s priority groups in its programming and selection of artists
Rating: Serious Concerns (1)
  • Does not demonstrate commitment to OAC’s priority groups in its programming or selection of artists
 

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Organizational Effectiveness

Public Impact (20% of total score)

Rating: Excellent (5)
Audience/Participants
  • Demonstrates thorough knowledge of audience/participants
  • Has marketing plans or outreach activities to sustain them and develop new ones
  • Demonstrates strong commitment to deepen engagement to reflect the larger community
Arts Education
  • Impressive range of arts education programs for learners of the different age groups in the community
Community Support
  • Significant and sustained support through sponsorships, partnerships, volunteers and funding
Rating: Good (4)
Audience/Participants
  • Demonstrates specific knowledge of audience/participants
  • Has marketing plans or outreach activities to sustain them and develop new ones
  • Increasing its service to reflect the larger community by developing appropriate programs to serve them
Arts Education
  • Full range of arts education programs for learners of the different age groups in the community
Community Support
  • Consistent and loyal support and commitment through sponsorships, partnerships, volunteers and funding

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Rating: Average (3)
Audience/Participants
  • Demonstrates an understanding of audience/participants
  • Involves them through marketing plans and/or outreach activities
  • Reflects the larger community and develops programs to serve them
Arts Education
  • Some arts education programs for learners of the different age groups in the community and commitment to developing and offering them
Community Support
  • Support and commitment through sponsorships, partnerships, volunteers and funding.
Rating: Below Average (2)
Audience/Participants
  • Some knowledge of audience/participants
  • Lacks marketing plans and/or outreach activities
  • Little demonstrated commitment to reflect the larger community
Arts Education
  • Few arts education programs
Community Support
  • Little demonstrated support and commitment through sponsorships, partnerships, volunteers and funding
Rating: Serious Concerns (1)
Audience/Participants
  • Demonstrates little knowledge of audience/participants
  • No marketing plans or outreach activities
  • No commitment to develop audiences/participants that reflect the larger community
Arts Education
  • No arts education programs
Community Support
  • No support from the wider community through sponsorships, partnerships, volunteers and funding
 

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Administrative and Financial Viability (20% of total score)

Rating: Excellent (5)
Board
  • Excellent reflection of community served
  • Exhibits commitment to well-being of the organization through a wide range of activities
Staff
  • Excels in achieving annual and long-term plans through judicious and strategic allocation of human and financial resources
  • Well-being can be seen through commendable retention rates and outstanding professional development opportunities
  • Proactive policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows a stable range of earned, private and government revenues
  • Demonstrates its ability to obtain significant resources, financial and otherwise, to carry out plans
  • Proactive and nimble in responding to changes in circumstances
  • If there is a deficit: realistic and measured plans in place for deficit reduction, and has demonstrated its ability to implement those plans
Rating: Good (4)
Board
  • Accurately reflects the community served
  • Exhibits commitment to the well-being of the organization through activities
Staff
  • Track record of fulfilling its annual and long-term plans through a judicious and strategic allocation of human and financial resources
  • Well-being can be seen through good retention rates and superior professional development opportunities
  • Policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows appropriate range of earned, private and government revenues
  • Demonstrates its ability to obtain significant resources, financial and otherwise, to carry out plans
  • Responds to changes in circumstances swiftly
  • If there is a deficit: realistic and measured plans in place for deficit reduction, and can demonstrate its ability to implement those plans

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Rating: Average (3)
Board
  • Reflects the community served
  • Exhibits commitment to the well-being of the organization through activities
Staff
  • Undertakes its annual and long-term plans through appropriate allocation of human and financial resources
  • Well-being can be seen through reasonable retention rates and some professional development opportunities
  • Some policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows range of earned, private and government revenues
  • Demonstrates ability to obtain necessary resources, financial and otherwise, to carry out plans
  • Responds to changes in circumstances
  • If there is a deficit: has some plans in place for deficit reduction, and shows some ability to implement those plans
Rating: Below Average (2)
Board
  • Community served not well represented
  • Demonstrates little commitment to the well-being of the organization through activities
Staff
  • Insufficient attention paid to appropriate allocation of human and financial resources to achieve annual and long-term plans through
  • Staff retention rates and professional development opportunities not sufficient to ensure well-being
  • Succession planning and leadership continuity not supported by policy and action
Finances
  • Budgeting not realistic
  • Does not show appropriate range of earned, private and government revenues
  • No demonstrated ability to obtain necessary resources, financial and otherwise, to carry out plans
  • Little ability to respond to changes in circumstances
  • If there is a deficit: does not have an acceptable plan in place

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Rating: Serious Concerns (1)
Board
  • Community served not represented
  • Does not contribute to the well-being of the organization
Staff
  • No appropriate allocation of human and financial resources to achieve annual and long-term plans
  • Staff retention rates low and no professional development opportunities
  • No succession planning and leadership continuity
Finances
  • Budgeting not realistic
  • Does not show appropriate range of earned, private and government revenues
  • Inability to obtain necessary resources, financial and otherwise, to carry out plans
  • Inability to respond to changes in circumstances
  • If there is a deficit: no plan in place
 

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Organizational Contribution to the OAC’s Priority Groups (10% of total score)

Rating: Excellent (5)
  • Demonstrates leadership through its commitment to one or more of the OAC’s priority groups, exemplified in audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources
Rating: Good (4)
  • Demonstrates significant commitment to supporting one or more of the OAC’s priority groups through its audiences, administrative staff, board composition, , collaborative activity, organizational plans and allocation of resources
Rating: Average (3)
  • Demonstrates some actions that support one or more of the OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity organizational plans and allocation of resources
Rating: Below Average (2)
  • Lacks commitment to OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources
Rating: Serious Concerns (1)
  • Does not demonstrate commitment to OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources