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Ontario Arts Council

Contact

Elizabeth Braoudakis

Program Administrator
416-969-7412
Toll-free in Ontario: ​​​1-800-387-0058 ext. 7412

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Ontario Arts Presenters Projects

Purpose

The program supports Ontario-based volunteer-led presenters (ad hoc groups, collectives and organizations), municipalities, colleges and universities to present performances, exhibitions, screenings and readings, and associated audience engagement activities, that contribute to developing audiences for the arts in Ontario. There are two categories:
  • Volunteer-led organizations, ad hoc groups and collectives
  • Municipalities, colleges and universities

Priorities

Program priorities include:
  • presentation of Ontario artists and their work
  • activity taking place in isolated or fly-in communities in Ontario
  • activities involving visiting artists engaging with local artists

Deadline Dates

February 15 and September 19, 2018, 1 p.m. ET
  • Applications are available in Nova approximately two months before the deadline.
  • Grant results will be available approximately four months after the deadline.

Grant amount(s)

  • Volunteer-led organizations, ad hoc groups and collectives: maximum $7,500
  • Municipalities, colleges and universities: maximum $5,000
Important: Due to the number of applications we receive and the limited funds that are available, grants awarded may be smaller than the amount requested. Projects should include a range of revenue sources.

Recent changes

  • There are new deadline dates.
  • There are new maximum grant amounts.
  • The funded activity must begin after the deadline and not be completed prior to notification (four months after the deadline).

Eligible applicants

  • Ontario-based volunteer-led ad hoc groups/collectives and not-for-profit arts organizations with a permanent physical address in Ontario
  • Ontario-based municipalities, colleges or universities.

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

  • individuals
  • arts presenters that have paid leadership or programming staff (college, university and municipal arts presenters excepted)
  • organizations that receive an OAC operating grant
  • ad hoc groups/collectives composed mainly of students or non-professionals

This program funds

  • presentation of performances, exhibitions, screenings, readings and associated audience engagement activities
  • programming must be selected based on an artistic vision and presented to a public audience

Note:

  • A presenter may show artistic work as part of a festival or series (including youth and family series).
  • A presenter may be part of a touring circuit or presenter network that block books artists or arts groups.

Eligible presenters must:

  • pay guaranteed presentation fees to professional artists or arts groups paid in accordance with union rates or recommended industry standards
  • provide the venue and supply technical and promotional support
  • demonstrate a thorough knowledge of audiences in their communities
  • include a range of revenue sources (e.g. box office, merchandise sales, fundraising, other grants, etc.)

Eligible expenses include:

  • artists’ presentation fees. This may include expenses related to non-Ontario artists that are being presented for the benefit of Ontario audiences
  • artists’ travel, transportation, per diems and accommodation
  • production costs, including rentals
  • marketing and promotional costs specific to the festival, event or series

This program does not fund

  • projects led by organizations or ad hoc groups/collectives that have paid programming staff or artistic leadership (municipal, college and university presenters excepted)
  • festivals, events or series that take place outside of Ontario
  • creating, commissioning, co-producing and rehearsing a work
  • competitions
  • programming supported by OAC’s Ontario Dances, Theatre Connects, Connexions théâtres or Diffusion – projets francophones programs
  • projects in which the primary activity is skill development, creative workshops, arts education workshops or hands-on activities in schools or communities (see OAC’s Artists in Communities and Schools Projects program)
  • fundraising
  • capital expenses

Activity timing

The activities for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Important:

  • Any major changes to the programming schedule or budget must be approved by the program officer.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions for Project Programs for more information on reporting obligations. Complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project. This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials

To apply

Before applying, you must:

For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to apply online in Nova approximately two months before the deadline.


Your completed application includes:

  • basic information about the project
  • your answers to application questions
  • a project budget and budget notes
  • artistic examples: It is mandatory to include at least one, maximum two, examples of the work of artists or arts groups that will be presented. Each of the following file types is considered one example:
    • video (maximum 3 minutes)
    • audio (maximum 3 minutes)
    • images (maximum 5 images)
    • manuscript (maximum 3 pages)
    • images of your presentation venue or past event (optional, 2 maximum)
  • support documents:
    • programming schedule (mandatory)
    • one signed letter of agreement (mandatory)
    • applicant history (mandatory)
    • biographies of key artists or histories of arts groups being presented (mandatory)
    • additional letters of agreement, website and/or examples of promotional materials, such as brochures, flyers or posters (optional)

For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Presenter: an organization/collective that selects tour-ready work for presentation and pays a presentation fee to the professional artist or arts group. A presenter provides the venue, supplies technical support, promotes the event, and presents the work in a professional manner to a public audience. A presenter may show artistic work as part of a series or a festival.


Isolated or fly-in communities: Northern Ontario communities that have infrequent flights, have no roads leading in or out or have restricted road access, and that have a higher cost of living.


Letter of Agreement: a contract signed by the applicant and the professional artist or arts group. It must include the guaranteed fee, the name of the work being presented, the venue and dates of the presentation. It can include a clause stating that the activity is conditional on the applicant receiving OAC support for the activity. A block booking contract is an acceptable letter of agreement provided the applicant is named in the list of presenters.