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Ontario Arts Council

Contact

Lizzy Braoudakis

Program Administrator
416-969-7412
Toll-free in Ontario: ​​​1-800-387-0058 ext. 7412

Final Report Forms

Final report forms are available upon request. Email your request to finalreport@arts.on.ca indicating the program for which you are submitting a report.

Touring Projects

Purpose

The program supports Ontario-based professional artists and arts organizations to tour performances, exhibitions and arts events that contribute to the development of audiences for the arts. The touring programs give Ontario, Canadian and foreign audiences ongoing access to professional Ontario artists and their works.

Priorities

Priorities for Ontario engagements include outreach and audience development activities; collaborations among touring organizations, local artists/arts organizations and local communities; and improved access to professional artists and their work for underserved or remote communities in Ontario.

Priority for engagements outside the province is activity that enhances the profile of Ontario artists and their work in the national and international scene.

Deadline Dates

March 1, June 22 and October 5, 2017, 1 p.m. ET
  • Applications are available online approximately two months before the deadline.
  • Grant notification will be available approximately three months after each deadline.

Grant amount(s)

  • Tour (minimum 3 stops) – requesting up to $30,000
  • Tour (minimum 3 stops) – requesting between $30,001 and $75,000 – not-for-profit organizations only – March 1st deadline only
  • Significant one-stop event – requesting up to $30,000

Important: Due to the number of applications we receive and the limited funds that are available, grants awarded may be smaller than the amount requested

What's changed this year

  • There are new deadline dates, and a third deadline has been added.
  • Grants over $30,000 are only eligible at the March deadline.
  • This program merges the Ontario Touring, and National and International Touring programs.
  • The minimum of three engagements in different locations now applies to the entire tour (there is no longer a requirement to have three engagements within Ontario for an Ontario Tour or a minimum of three engagements outside of Ontario for a National and International Tour).
  • Touring expenses related to non-Ontario artists are now eligible costs.

Who is eligible

  • Individual Ontario-based professional artists with a permanent physical address in Ontario working in an arts practice supported at OAC.
  • Ontario-based ad hoc groups/collectives or not-for profit arts organizations with a permanent physical address in Ontario working in an arts practice supported at OAC.

Who is not eligible

  • Municipalities, colleges and/or universities.
  • Co-applicants. Only one application per tour will be accepted.
  • For-profit organizations (eligible book and magazine publishers excepted).
  • Non-professional artists or arts organizations.
  • Student ensembles.
  • Students enrolled full-time in an educational institution (more than two courses).

More about eligibility for OAC’s project programs

What this program funds

  • Provincial, national and international tours of performances, exhibitions, readings and other arts activities by Ontario artists and arts organizations.
  • School tours – for Ontario only
  • Audience and community engagement/outreach activities taking place in conjunction with an Ontario tour

Eligible tours must:

  • involve the work of a professional Ontario artist/arts organization being presented in a professional manner and for a public audience (or for a student audience for school tours).
  • include a minimum of three engagements in different locations. An exception may be made to the “three engagement minimum” for a tour to a significant public arts festival or event. Applicants must contact the program officer to discuss this as a rationale.
  • include guaranteed fees and/or in-kind support from the presenters/exhibitors.
  • include professional artists’ fees paid in accordance with industry standards.
  • include a range of revenue sources.

Eligible expenses include:

  • Travel, transportation of freight and equipment, insurance and related costs.
  • Per diems (meal allowance) and accommodation at rates defined by appropriate artists’ collective agreements or reflective of where the tour is taking place.
  • Marketing or promotional materials specific to the tour.
  • Fees and salaries of technical personnel and artists while on tour, if not covered by presenter engagement revenue. This applies only to:
    • school tours
    • touring to underserved or remote communities

What this program does not fund

  • Fundraising
  • Capital expenses
  • Creation, production or restaging of work, including pre-production, rehearsals and pre-tour planning
  • Tour activity supported by OAC’s Ontario Dances, Theatre Connects, or Connexions théâtres programs
  • School tours that have as their primary activity skill development, creative workshops, arts education workshops or hands-on activities in schools or communities (see OAC’s Artists in Communities and Schools Projects program).
  • Professional development projects for artists/arts organizations (see Compass, National and International Residency Projects, Skills and Career Development: Indigenous Arts Professionals and Arts Professionals of Colour, Chalmers Professional Development Projects and other OAC programs).
  • Attendance at a public presentation of an artist’s work, an opening night, acceptance of a prize, annual general meetings of an arts service organization; a showing or showcase at a trade or industry fair (such as Ontario Contact); participation as a workshop leader or a guest speaker at a convention, conference or symposium.
  • Performances, readings or exhibitions at a convention, conference or symposium
  • Book fairs or book tours whose primary purpose is not public readings or the performance of literary works.
  • Competitions and pow-wows.
  • Tours by supporting/opening act singer(s) and bands.
  • Tours organized by the National Arts Centre or the National Gallery of Canada.
  • Tours and travelling exhibitions organized by colleges, universities or municipalities.
  • General operating expenses including salaries of administrators and tour booking staff.

Ineligible expenses include:

  • Fees and salaries of technical personnel and artists where these are covered by presenter engagement revenue, or are included in the arts organization’s operating grant from OAC.
  • All pre-tour administrative and all tour booking salaries.
  • Production and publication of exhibition catalogues or souvenir programs.
  • Expenses attributed to home-based overhead.

Activity timing

The activities for which you are requesting funding:

  • cannot start before three months after the deadline date.
  • must be completed no more than two years after you receive the grant results.

Important: You are not eligible to apply to this program if you have an overdue or unapproved final report in any OAC grant program. If you are unsure of the due date or status of any final report(s), please contact OAC.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions for Project Programs for more information on reporting obligations.

A final report form will be available in Nova. Final reports for this program require grant recipients to provide:
  • Description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application.
  • Final budget.
  • Documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project. This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials.

To apply, you need to submit

  • Answers to application questions
  • A project budget
  • Artistic examples: You must submit a maximum of two artistic examples. Each of the following is considered one example:
    • Three minutes of audio or visual support material; or
    • Five images (digital stills or copies of photos/sketches)
    • Written support material (e.g. script, book or zine examples) 5 pages maximum
  • Support documents: One of the following:
    • At least one letter of agreement signed by both parties clearly stating:
      • fee(s) or in-kind support to be provided to the artist/arts organization
      • dates of the presentation
      • the work to be presented
      • (optional) a clause stating that the activity is conditional on the artist or arts organization receiving touring support for the activity
  • OR
    • At least two letters of intent containing an invitation from the presenter/exhibitor and clearly stating:
      • a commitment to paying a fee or providing in-kind support to the artist/arts organization
      • the dates of the presentation
      • the work to be presented
      • (optional) a clause stating that the activity is conditional on the artist or arts organization receiving touring support for the activity
  • Detailed budget breakdown
  • Tour itinerary
  • Two examples of printed promotional material, e.g. brochures, press kits, flyers (optional)

Program-specific definitions

Tour: a minimum of three engagements with presenters in different cities, towns or First Nations outside the professional artist’s or arts organization’s city, municipality or First Nation.

Presenter: an organization or collective that presents/exhibits, in a professional manner and for a public audience, performing arts series/festivals, visual or media arts exhibits/festivals, or reading series/festivals. Arts presenters include presenters of series for young audiences where performance is the primary activity.

School tour: a minimum of three engagements in different schools or community venues to which students are transported, where the primary activity is the performance, exhibition or reading by a professional artist or arts organization. Schools can be located in or outside of the professional artist’s or arts organization’s city, town or First Nation.