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Ontario Arts Council

Contact

Elizabeth Braoudakis

Program Administrator
416-969-7412
Toll-free in Ontario: ​​​1-800-387-0058 ext. 7412

Final Report Forms

To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report.


To report on a project grant you applied for in Nova, complete and submit the report in Nova.

Visual Arts Projects

Purpose

The program supports organizations, ad hoc groups/collectives and independent curators to present projects that exhibit, document or disseminate the work of professional Ontario visual artists or provide professional development for artists.


Grants also support independent Ontario-based curators to undertake research projects. There are two categories:

  • Presentation Project: to help cover the costs of:
    • visual arts exhibitions and festivals, and related outreach/education/audience engagement activities
    • catalogues and publications
    • lecture series, artists’ talks, panels
    • artist residency programs offered by an organization (residencies must include a public program component)
    • conferences, symposia
    • professional development seminars or workshops for visual artists and organizations
  • Curatorial Research and Development Project: to help cover the costs of curatorial research and writing about Ontario visual artists or arts practice or development of exhibition projects

Deadline Dates

June 19 and December 5, 2018, 1 p.m. ET

  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately four months after each deadline.

Grant amount(s)

  • Presentation: maximum $10,000
  • Curatorial Research and Development: maximum $10,000

Important: Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.

Eligible applicants

  • incorporated not-for-profit Ontario-based visual arts organizations, including public art galleries, with a permanent physical address in Ontario
  • ad hoc groups/collectives of visual artists or arts professionals, with a permanent physical address in Ontario
  • independent curators who are Ontario residents and have permanent physical address in Ontario. Curators must not be employed as full-time staff in a public gallery or artist-run centre
  • other not-for-profit organizations such as non-arts organizations or organizations working in another arts discipline

Important:

  • Galleries within a multi-purpose institution (such as a library, university, museum or municipality) must be governed by a board of directors or an advisory body solely responsible for the gallery.
  • Non-visual arts organizations must demonstrate that they have engaged the appropriate visual arts expertise to carry out the project, i.e. the expertise of the arts professionals directly involved in the project, and/or the expertise of an advisory committee of visual arts professionals.

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

Important:

This program funds

  • Projects must include Ontario artists. They may also involve non-Ontario artists; in these cases you must clearly describe the benefit to the Ontario’s arts community and/or audiences.

Presentation Projects

  • Presentation Projects must include the payment of appropriate professional fees to artists, such as fees for exhibition, reproduction, lectures and workshops. The recommended minimum fee schedule is available at Canadian Artists’ Representation/Front des artistes canadiens (CARFAC), or through CARFAC Ontario at 416-340-8850; toll-free 1-877-890-8850. Artists’ travel and accommodation costs, per diems and catalogues are not considered substitutes for fees to artists for presenting their work.
  • Presentation Projects taking place outside Ontario are eligible as long as they include a component presented within the province, for the benefit of Ontario audiences.
  • For large, multi-faceted projects, please contact the program officer to discuss how to focus the grant request on a specific component.
  • Eligible Presentation project expenses include:
    • professional artists’ fees
    • curatorial/programming/design fees
    • travel and transportation
    • publicity, catalogues/programs, audio-visual documentation and brochures
    • equipment and venue rentals
    • contract salaries or administrative fees

Important: OAC will not fund 100 per cent of a Presentation project. To show other community support for the project, your budget must include revenue from sources other than the OAC grant request, such as fundraising, earned revenue or other funding. Donations of goods or services are also considered community support for a project.


Curatorial Research and Development Projects

  • These grants may support the applicant’s living expenses, travel, materials and documentation. The grant can cover 100 per cent of the project expenses in this category.
  • The presentation/production stage of a project is not funded in this category.
  • Projects that have been supported through the Curatorial Research and Development category may ultimately be presented in any location.

This program does not fund

  • capital expenses, purchase of equipment and art acquisitions
  • fundraising activities
  • student projects
  • media arts projects; for projects that include both visual arts and media arts, please contact the program officer to determine the most appropriate program
  • activities that take place in galleries or artist-run centres that receive operating grants in the Public Art Galleries or Visual Arts: Artist-Run Centres programs
  • activities that take place in a commercial/dealer art gallery
  • studio tours, prizes, awards, competitions
  • periodicals and newsletters
  • creation/production projects; individual visual artists and collectives should refer to the Visual Artists Creation Projects program
  • ongoing administrative expenses such as permanent salaries or rent, and expenses related to the production of art.

Activity timing

The activity for which you are requesting funding:

  • cannot start before the deadline
  • cannot open to the public before you receive grant results
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Important: You are not eligible to apply if you have an overdue or unapproved final report in any OAC grant program as of the deadline. If you are unsure of the due date or status of any final reports, please contact OAC.


You may receive only one Visual Arts Project grant in an OAC fiscal year (April 1 to March 31).

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and conditions – receipt of OAC project grant funds for more information on reporting obligations.


Important: To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report. To report on a project grant you applied for in Nova, complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

  • basic information about the project
  • your answers to application questions
  • project budget
  • artistic examples:
    • images or audio-visual documentation of past projects or artwork to be presented as part of the project
    • documentation of past projects
    • critical writing samples
  • Support documents:
    • résumés or bios for key organizers and participating artists
    • letters of agreement or support

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.