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Ontario Arts Council
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Carolyn Gloude

Toll-free in Ontario: ​​​​​​​​​​1-800-387-0058 ext. 7423

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Chalmers Professional Development Projects

Due to reduced investment income for the privately funded Chalmers programs, there will be no deadline for the Chalmers Professional Development Projects program. As a result, OAC will not be accepting applications to this program.


The program supports Ontario’s professional artists to acquire new skills that advance their arts practice.

Deadline dates

Due to reduced investment income for the privately funded Chalmers programs, there will be no deadline for the Chalmers Professional Development Projects program. As a result, OAC will not be accepting applications to this program.

Grant amount(s)

  • $7,500

Eligible applicants

professional artists who are:

  • Ontario residents and have a permanent physical address in Ontario
  • eligible to apply in another OAC grant program

Important: Applicants must meet program and OAC eligibility criteria at the time of application submission and for the duration of the project.

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants


  • You may submit only one application to either the Chalmers Arts Fellowships or the Chalmers Professional Development Grants program, not both, in the same year.
  • If you have received a grant in Chalmers Professional Development Projects, or in any of the programs listed above, you must complete the project and submit a final report before applying to Chalmers Professional Development Projects.

This program funds

  • applicant’s artist fee: up to $100 for each day of the project work plan
  • mentorships and apprenticeships including fees for the mentor(s)
  • skills training courses, master classes
  • costs for projects taking place away from the applicant’s permanent residence, including transportation, accommodation (up to $175 per day) and meals (up to $45 per day); travel costs must be economical, e.g. renting an apartment instead of a hotel room for an extended stay
  • visa fees
  • course tuition and/or registration fees

This program does not fund

  • creating/completing/recording or producing artwork; commissioning/acquiring or publishing artwork; and touring/exhibiting/promoting or marketing artist’s work
  • research related to the subject or topic of new artwork
  • projects that do not include a teacher, mentor, guru or other expert
  • undergraduate or graduate university or college courses
  • projects that include collaborating with other artists, ad hoc groups/collectives and/or organizations; projects that are affiliated with the applicant’s ad hoc group/collective and/or organization
  • market development or business planning projects, including performance showcases, book launches, art fairs and festivals
  • production of portfolios or promotional materials, documentation of artwork
  • fundraising projects
  • artist’s fees for the applicant if they are being remunerated by an employer while the project is taking place
  • travel costs for anyone other than the applicant
  • fees to pay an arts organization to host an apprenticeship
  • language classes
  • administration expenses (e.g. office supplies, administrator/manager fees)
  • capital expenses, including home or studio renovation costs and the purchase of computers, equipment or musical instruments
  • shipping of artwork

Activity timing

The activities for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

The project’s work plan may run continuously or be spread out in several segments.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions — receipt of OAC project grant funds for more information on reporting obligations. Complete and submit the report in Nova.

Important: You must contact OAC to request approval if your project location, dates or key participants change. You must do this before any changes take place.

Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
    • If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
  • documentation and/or an explanation of how you acknowledged or will acknowledge The Chalmers Family Fund (The Fund) and OAC support for your project
    • Include, if available, samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films.
    • This could also include a description of verbal acknowledgement at public events or the intention to include The Fund and OAC acknowledgement in associated future activities/materials.
  • Some applicants must also submit specific documentation as stated on their notification letter

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.

Before applying you must:

Your application includes:

Complete instructions and requirements are in the application in Nova.

For information on how assessors rate applications see the Evaluation Rubric – Skills and Careers

For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Permanent or semi-permanent faculty members of a college/university: Individuals who are tenured, tenured-stream, contractually limited or continuing:

  • By tenured: a person who is a permanent faculty member of a college or university.
  • By tenured-stream: a person who is working towards becoming permanent faculty at a college or university.

Mentorship: developmental relationship with a more experienced artist, mentor or elder in which the mentor shares information, skills or knowledge, and standards or best practices that will advance the artist’s career, enhance their education and build their networks. The mentee artist should receive the primary benefit of the mentorship.

Apprenticeship: temporary position with a professional artist or arts organization that provides on-the-job training and work experience in the field or artistic practice above the basic level. The apprenticeship must provide education, not merely employment; the apprentice should receive the primary benefit.

Skills training: activities that broaden an artist’s knowledge, refines their artistic approach and/or allows them to acquire greater mastery of their art or professional practice above the basic level.

Résumé: list of a person’s education, qualifications and achievements; include location and date for each item.

Biography (or bio): a written description of a person’s accomplishments; including dates.