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Ontario Arts Council
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Contact

Carolyn Gloude

Officer
416-969-7423
Toll-free in Ontario: ​​​​​​​​​​1-800-387-0058

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Chalmers Professional Development Projects

Until this program opens in Nova, the Ontario Arts Council’s online granting system, program information may change. This includes deadline dates and specific information on eligibility. Be sure to visit this page after the program opens in Nova, but before starting your application.

 

Purpose

The program supports opportunities for Ontario artists at any stage of their career to acquire new artistic skills to advance their arts practice. It funds all contemporary and traditional art practices that are supported at OAC. All learning must be led by an expert and include feedback throughout the training period. Experts include mentors, teachers, trainers, and Elders. Projects may include study, training, mentorship, and/or apprenticeship.

There are two categories:
  • Artists practicing professionally for 10 years or less
  • Artists practicing professionally for 11 years or more

Deadline dates

June 3 and November 18, 2021, 1 p.m. ET
  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately four and a half months after the deadline.

Grant amount(s)

  • Artists practicing professionally for 10 years or less: $7,500
  • Artists practicing professionally for 11 years or more: $7,500
Important:
  • Partial grants are not awarded.
  • Your project must have a budget of at least $7,500.
  • Additional revenue sources are not required if your costs equal $7,500. If your project’s costs exceed $7,500, you must include additional revenue sources in order that total revenues and total expenses balance.

Recent changes

  • There are two deadlines in 2021.
  • This program does not currently fund travel or in-person activities.
  • Grant notification is now available approximately four and a half months after the deadline. Refer to the “Activity timing” section on this page to understand how this may affect the timing of eligible activities.

Eligible applicants

  • professional artists who are Ontario residents working in an arts practice supported at OAC
Read the Guide to OAC Project Programs or more eligibility information.

Important: Applicants must meet program and OAC eligibility criteria at the time of application and for the duration of your project.

Ineligible applicants

  • anyone who has not received notification that their application to one of the above programs was unsuccessful

This program funds

Eligible activities include:
  • mentorships and apprenticeships
  • skills training courses and master classes
Important: All classes, mentorships, apprenticeships and meetings must take place either online, over the phone or by correspondence.

Eligible expenses include:
  • artist fees – payment to yourself (maximum $150 per day)
    • Artist fees should be calculated based on time or contribution to the project. The program does not fund living and personal expenses – do not include these as the rationale for the calculation of artist fees.
  • mentor and tutor fees
  • tuition and registration fees for master classes, workshops and training courses
  • transportation of musical instruments
  • purchase of materials and supplies
  • equipment rental
  • workspace rental, if you will be the only person using the space during the rental period
  • child care and other dependant care fees (this does not include regular, ongoing expenses)
  • expenses related to making the project accessible for project participants (other than the applicant) who are Deaf or have a disability
    • Note: Applicants to this program who identify as Deaf or as having a disability may apply for supplementary funds for their own accessibility expenses through Accessibility Fund: Project Support.
Note: Additional revenue sources are not required if your costs equal $7,500. If your project’s costs exceed $7,500, you must include additional revenue sources in order that total revenues and total expenses balance.

This program does not fund

  • travel
  • in-person events or activities
  • creating, completing, recording or producing artwork
  • commissioning, acquiring or publishing artwork
  • touring, exhibiting, promoting or marketing artists’ work
  • research related to the subject or topic of new artwork
  • projects that do not include a teacher, mentor, Elder or other expert
  • undergraduate or graduate university or college courses
  • diploma or conservatory studies from accredited institutions
  • projects that include collaborating with other artists, ad hoc groups/collectives and/or organizations; projects that are affiliated with the applicant’s ad hoc group/collective and/or organization
  • market development or business planning projects, including performance showcases, book launches, art fairs and festivals
  • production of portfolios or promotional materials, documentation of artwork
  • fundraising activities
  • fees to pay an arts organization to host an apprenticeship
  • language classes (except accent coaching, repertoire development or similar)
  • administration expenses (office supplies, administrator/manager fees, etc.)
  • shipping of artwork
  • major capital expenditures, including buying, leasing or renovating buildings and purchase of major equipment such as computers or musical instruments

Activity timing

The activities for which you are requesting funding:
  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results
The project’s work plan may run continuously or be spread out in several segments.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions — receipt of OAC project grant funds for more information on reporting obligations. Complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
    • If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
  • written correspondence from the teacher, mentor, Elder or other expert confirming the completion of the mentorship or training
  • documentation and/or an explanation of how you acknowledged or will acknowledge The Chalmers Family Fund ("Fund") and OAC support for your project.
    • This should include how you have or will recognize the Fund and OAC, and if available samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites or videos/films.
    • This could also include a description of verbal acknowledgement at public events or the intention to include the Fund and OAC acknowledgement in associated future activities/materials.

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.

Before applying, you must:

Your application includes:

Complete instructions and requirements are in the application in Nova.

For information on how assessors rate applications see the Evaluation Rubric – Skills and Careers.

For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Apprenticeship: A temporary position with a professional artist or arts organization that provides on-the-job training and work experience in the field or artistic practice above the basic level. The apprenticeship must provide education, not merely employment; the apprentice should receive the primary benefit.

Bio (or biography): A written description of a person’s accomplishments, including dates.

Mentorship: A developmental relationship with a mentor – a more experienced artist or Elder – in which the mentor shares information, skills or knowledge, and standards or best practices that will advance the mentee artist’s career, enhance their education and build their networks. The mentee artist should receive the primary benefit of the mentorship.

Résumé: A list of a person’s education, qualifications and achievements, including location and date for each item. Also known as a CV or curriculum vitae.

Skills training: Activities that broaden an artist’s knowledge, refine their artistic approach and/or allow them to acquire greater mastery of their art or professional practice above the basic level.