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Ontario Arts Council
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Caroline Caire

Program Administrator
Toll-free in Ontario: ​​​​​1-800-387-0058

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log in to Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For inquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Deaf and Disability Arts Projects

Until this program opens in Nova, the Ontario Arts Council’s online granting system, program information may change. This includes deadline dates and specific information on eligibility. Be sure to visit this page after the program opens in Nova, but before starting your application.

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The program supports Ontario-based artists and arts professionals who are Deaf and/or have a disability, and ad hoc groups, collectives and arts organizations mandated to serve and led by artists or arts professionals who are Deaf and/or have a disability. It funds all contemporary and traditional art practices that are supported at OAC. The program has three categories:

  • Creation: to help cover the costs of research and development, exploration and experimentation, and creation of new work
  • Production: to help cover the costs of production and/or the creation of art works
  • Professional development: to help cover the costs of study or training; mentorship; internship or apprenticeship; and/or documentation of artwork

Deadline dates

October 13, 2022, 1 p.m. ET
  • The application form will be available in Nova about three months before the deadline.
  • You will find out whether you got a grant about four and a half months after the deadline.
  • If you require application support to complete your application, please make your request at least six weeks before the program deadline.

Grant amount(s)

  • Creation: maximum $10,000
  • Production: maximum $10,000
  • Professional development: maximum $10,000


  • You may only apply to one category per deadline.
  • Professional development activity can include study, training, mentorship, internship, apprenticeship and/or documentation of artwork in one application.
  • Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.

Eligible applicants

  • professional artists and arts professionals who are Deaf and/or have a disability. They must be Ontario residents
  • ad hoc groups and collectives or not-for-profit disability arts organizations that are led by Deaf artists and/or artists with disabilities. They must demonstrate that the artistic process is led by artists and/or arts professionals who are Deaf and/or have a disability. At least 50 per cent of their members must reside in Ontario.

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

You are not eligible to apply for the professional development category in this program if you have applied to any of the following programs and have not received notification this application was unsuccessful:

What this program funds

  • Creation: research and development, exploration and experimentation, and creation of new work
      • eligible expenses include: workspace and equipment rental, research materials, artist’s fees, transportation and travel, accommodation, meal allowances; a contribution towards the purchase of small-scale equipment, software, electronics and similar materials required to carry out the project
      • production expenses are ineligible unless the production element(s) is essential to the development of the work being created
  • Production: the creation and/or production of artworks (for example, music composition, visual art, craft, media art, theatre, dance, multi and inter-arts piece)
      • eligible expenses include: artistic, production, venue and administrative costs; a contribution towards marketing or promotional costs specific to the project, including the hiring of an Ontario-based marketing manager or publicist; work space and equipment rental; research materials; artist fees; transportation and travel; accommodation and meal allowances, a contribution towards the purchase of small-scale equipment, software, electronics and similar materials required to carry out the project
      • productions must take place in Ontario
  • Professional development: study, training, mentorship, internship, documentation of artwork
      • study and training: to cover the cost of arts professionals’ attendance at conferences, master classes and workshops or training courses
      • mentorship: to cover the cost of developmental relationships between arts professionals and mentors
      • internship and apprenticeship: to cover the cost of arts professionals working in temporary positions that emphasize on-the-job training. The applicant must initiate the internship or apprenticeship, and it cannot replace a current position at the group or arts organization
      • documentation of artwork: to cover the costs of professional preparation of materials that document an arts professionals’ skills, training and abilities


  • Artist fees – payment to yourself or other artists engaged in the project. Artist fees should be calculated based on time or contribution to the project and/or relevant industry standards. The program does not fund living and personal expenses – do not include these as the rationale for the calculation of artist fees.
  • In the professional development category, you can apply for more than one activity - for example, applying to take a workshop and to work with a mentor.

This program also supports:

  • childcare and other dependant care fees enabling individuals to take part in the project (this does not include regular, ongoing expenses)
  • expenses related to making the project accessible to audience members and project participants (other than the applicant) who are Deaf or have a disability
    • Note: Applicants to this program who identify as Deaf or as having a disability may apply for supplementary funds for their own accessibility expenses through Accessibility Fund: Project Support.

What this program does not fund

  • fundraising activities
  • student projects at all education levels
  • materials and supplies for workshop activities
  • major capital expenditures, including buying, leasing or renovating buildings and purchase of major equipment
  • studio renovation, repair or relocation
  • accredited college or university programs
  • tuition for full-time study
  • business, promotional and marketing expenses (except for production grants)

Activity timing

The activities for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Final report requirements

If you receive a grant, you must complete the project and submit a final report in Nova. See Terms and Conditions – receipt of OAC project grant funds for more information on reporting obligations.

In your final report, you will need to provide:

  • a description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • a final budget
    • If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, videos and films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities and materials.

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately three months before the deadline.


Before applying, you must:

Your application includes:

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.


For details on creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

The OAC identifies artists with disabilities as people who have physical, mental or learning conditions with long-term, temporary or varying effects that may be apparent or not.

The OAC identifies Deaf artists as distinct from artists with disabilities based on the Canadian Hearing Society’s definition of “Culturally Deaf,” a term that refers to individuals who identify with and participate in the language, culture, and community of Deaf people.