To establish residency in Ontario, you must have lived in Ontario for at least 12 consecutive months before submitting an application. This applies to new Ontario residents and former Ontario residents returning after frequent or long-term absences.
As an Ontario resident, you may be absent from the province only under the following circumstances to maintain your eligibility:
If requested by OAC, you can, at any time, provide documentation to verify your residency information.
A municipality, school board, First Nation or school administered by a First Nation or an Indigenous administered authority must:
Important: The OAC may request documentation to confirm an applicant's eligibility at any time. If they are unable to provide documentation, their application will be withdrawn or any funds granted must be repaid.
See the full terms and conditions that govern applications to OAC project grant programs.
All OAC grant applications are submitted through OAC’s online granting system, Nova. Applications are available approximately two months before a project program deadline.
All application material and related subsequent documents/information must be submitted in Nova.
Note: OAC offers the following alternative services and application processes:
Note: All individuals working on an application for an organization (including ad hoc groups/collectives) must create a Personal Profile in Nova and link it to the organization’s profile. See the Nova User Guide for step-by-step instructions on how to set up profiles, start applications, and more.
Each program web page links to the application questions and lists what you need to apply.
Project grant applications are accepted no later than 1 p.m. ET on the deadline date.
Reasons for withdrawing an application:
Timing for withdrawing an application:
Note: If you want to withdraw your application from a recommender program, you must contact the recommender directly to make a request.
Applicants who are Deaf or have a disability and need support to complete their grant applications can apply for funds to cover the costs of assistance from service providers. Up to $500 is available per eligible applicant in a year. You should request this funding at least six weeks before the project program deadline.
Please be aware that OAC may need advance notice to provide certain alternative formats and additional support in order for applicants to submit their application at the program deadline date.
For more information, please contact the Deaf and Disability Arts Program Officer as soon as possible to discuss options.
Deaf artists and artists with disabilities who apply for a project grant may also include the cost of any anticipated accessibility expenses during the duration of the project.
This fund is open to applicants who identify as Deaf or as having a disability, ad hoc groups/collectives with one or more members who are Deaf or who have a disability, and incorporated organizations that have a mandate to serve Deaf artists and artists with disabilities and are disability-led (e.g. board/staff who are Deaf or identify as having a disability).
The OAC identifies Deaf artists as distinct from artists with disabilities based on the Canadian Hearing Society’s definition of “Culturally Deaf,” a term that refers to individuals who identify with and participate in the language, culture, and community of Deaf people.
The OAC identifies artists with disabilities as people who have physical, mental or learning conditions with long-term, temporary or varying effects that may be apparent or not.
For more information, see OAC’s Alternative services and processes for Deaf persons and persons with disabilities and the Accessibility Plan.
The OAC uses a peer assessment process to make grant decisions in most programs. See the Guide to OAC Assessment for information on the peer assessment methods that OAC uses: juries, advisory panels and third-party recommenders. The Guide also includes information on the role and responsibilities of assessors, conflict of interest policies, etc.
For information on assessments of applications submitted in French outside of the Francophone Arts section, see Assessment of French language applications in the Guide to OAC Assessment.
When grant decisions are made, approximately four months after the deadline, OAC will inform you by email that the results of your application are available in Nova. Applicants must log into their profile in Nova to view the grant notification letter. Please do not call or email OAC for this information.
Grant notification letters include, as applicable:
If you are awarded a grant as an individual, you must:
These must be done before the grant cheque is issued.
The payment of your grant will be held if you or your co-applicant (if applicable) have a final report that is in any of the following statuses:
The OAC sends grant cheques by regular mail.
If conditions are not met, the grant will be forfeited and not paid.
In many OAC programs, you may request that the OAC program officer provide a verbal summary of your application’s assessment. Exceptions include programs such as Visual Artists Creation Projects and Literary Creation Projects – check your notification letter to see if feedback is available for the program you applied to.
If you receive a grant you must:
If you do not submit a final report or do not complete your project, OAC may require you to repay the grant.
If you need more time to complete your project, you must send an email to the program officer requesting an extension on your final report due date. You may be asked for information about what part of the project has been completed, updated timeline and plans. If the extension is approved, a new final report due date will be updated in your Nova Profile.
See the Terms and Conditions for receipt of OAC project grant funds.