The program aims to develop audiences for the arts in Ontario regions outside of Toronto. It supports Ontario-based presenters (ad hoc groups, collectives and organizations) that are led by volunteer community members who are not professional artists or arts professionals. It also supports municipalities, colleges and universities. Presentations may include performances, exhibitions, screenings and readings by professional artists and associated audience engagement activities.
The program has two categories:
- Volunteer-led organizations, ad hoc groups and collectives
- Municipalities, colleges and universities
The program’s priorities are to support:
- activities that include the presentation of Ontario artists and their work
- activities taking place in isolated or fly-in communities in Ontario
February 15, 2022, 1 p.m. ET
- The application form will be available in Nova about two months before the deadline.
- You will find out whether you got a grant about four and a half months after the deadline.
- Volunteer-led organizations, ad hoc groups and collectives: maximum $7,500
- Municipalities, colleges and universities: maximum $5,000
Important: Due to the number of applications we receive and the limited funds that are available, grants awarded may be smaller than the amount requested. Projects should include a range of revenue sources.
- The deadline has been moved from October to February.
- Ad hoc groups, collectives and organizations composed of professional artists / arts professionals are no longer eligible.
- Toronto organizations, ad hoc groups and collectives are no longer eligible.
- The program no longer supports the presentation of artists that are volunteers or members of the applicant organization, ad hoc group or collective. This includes the presentation of the applicant organization, ad hoc group or collective itself (self-presentation).
Note: Many other OAC project program support self-presentation. See specific discipline programs for eligibility.
- Ontario-based ad hoc groups and collectives that are volunteer-led with no paid management and/or programming/curation staff. They must be located outside of Toronto and be comprised of two or more community members who reside in Ontario. They may not have professional artists / arts professionals as members.
- Not-for-profit arts organizations that are volunteer-led with no paid management or programming/curation staff. They must have a head office in Ontario and be located outside of Toronto. They may not have professional artists / arts professionals as volunteers or staff.
- Ontario-based municipalities, colleges or universities located in regions outside Toronto. Note that these applicants may have paid programming/curation staff.
Note: Many other OAC project programs support ad hoc groups, collectives and organizations made up of professional artists / arts professionals. See specific discipline programs for eligibility. Applicants that have presentation activity that is eligible in these discipline programs are not eligible here.
Read the Guide to OAC Project Programs for more eligibility information.
- organizations that receive an OAC operating grant
- ad hoc groups and collectives composed mainly of students
- ad hoc groups and collectives composed of professional artists / arts professionals (see discipline programs)
- Toronto-based ad hoc groups, collectives and organizations (see discipline programs)
What this program funds
- presentation of performances, exhibitions, screenings, readings of professional artists and associated audience engagement activities that take place in Ontario and outside of Toronto
- Programming must be selected based on an artistic vision and presented to a public audience.
- A presenter may show artistic work as part of a festival or series (including youth and family series).
- A presenter may be part of a touring circuit or presenter network that block books artists or arts groups.
- Applicants with a history of presenting may use past programming as examples. In the application, indicate the process planned to finalize the project's programming if the presentations are not yet confirmed.
Eligible presenters must:
- pay guaranteed presentation fees to professional artists or arts groups paid in accordance with union rates or recommended industry standards
- Refer to the following organizations for guidance on artist fees: Canadian Alliance of Dance Artists (CADA- ON), Canadian Actors’ Equity (CAEA), Canadian Artists’ Representation (CARFAC), Canadian Federation of Musicians (CFM), Independent Media Arts Alliance (IMAA), The Writers’ Union of Canada
- provide the venue and supply technical and promotional support
- demonstrate a thorough knowledge of audiences in their communities
- include a range of revenue sources (box office, merchandise sales, fundraising, other grants, etc.)
Eligible expenses include:
- artists’ presentation fees. This may include expenses related to non-Ontario artists that are being presented for the benefit of Ontario audiences
- artists’ travel, transportation, per diems and accommodation
- production costs, including rentals
- purchase of small-scale equipment, software, electronics and similar materials required to carry out the project
- marketing and promotional costs specific to the festival, event or series
- childcare and other dependant care fees enabling individuals to take part in the project (this does not include regular, ongoing expenses)
- expenses related to making the project accessible to audience members and project participants (other than the applicant) who are Deaf or have a disability
- Note: Applicants to this program who identify as Deaf or as having a disability may apply for supplementary funds for their own accessibility expenses through Accessibility Fund: Project Support.
What this program does not fund
- projects led by organizations, ad hoc groups or collectives that have paid programming/curation staff (full-time, part-time or contract staff) or artistic leadership (municipal, college and university presenters excepted)
- festivals, events or series that take place outside of Ontario or in Toronto
- the presentation of artists who are volunteers or members of the applicant organization, ad hoc group or collective, including the presentation of the applicant organization, ad hoc group or collective itself (self-presentation)
- creating, commissioning, co-producing or rehearsing a work
- programming supported by OAC’s Ontario Dances, Theatre Connects, Connexions théâtres or Diffusion – projets francophones programs
- projects in which the primary activity is skill development, creative workshops, arts education workshops or hands-on activities in schools or communities (see OAC’s Artists in Communities and Schools Projects program)
- major capital expenditures, including buying, leasing or renovating buildings and purchase of major equipment
The activities for which you are requesting funding:
- cannot start before the deadline
- cannot finish before you receive your grant results
- must be completed no more than two years after you receive the grant results
- Any major changes to the programming schedule or budget must be approved by the program officer.
Final report requirements
If you receive a grant, you must complete the project and submit a final report in Nova. See Terms and Conditions – receipt of OAC project grant funds for more information on reporting obligations.
In your final report, you will need to provide:
- a description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
- a final budget
- If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
- documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project. This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials
Before applying, you must:
For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.
Complete and submit an application in Nova, OAC’s online grant application system. You will be able to apply online in Nova approximately two months before the deadline.
Your completed application includes:
- basic information about the project
- your answers to application questions
- a project budget and budget notes
- artistic examples: It is mandatory to include at least one, maximum two, examples of the work of artists or arts groups that will be presented. Each of the following file types is considered one example:
- video (maximum 3 minutes)
- audio (maximum 3 minutes)
- images (maximum 5 images)
- manuscript (maximum 3 pages)
- images of your presentation venue or past event (optional, 2 maximum)
- support documents:
- programming schedule (mandatory)
- applicant history (mandatory)
- biographies of key artists or histories of arts groups being presented (mandatory)
- website and/or examples of promotional materials, such as brochures, flyers or posters (optional)
For details on creating a profile or submitting an application in Nova, see the Nova User Guide.
Presenter: An organization/collective that selects tour-ready work for presentation and pays a presentation fee to the professional artist or arts group. A presenter provides the venue, supplies technical support, promotes the event, and presents the work in a professional manner to a public audience. A presenter may show artistic work as part of a series or a festival.
Isolated or fly-in communities: Northern Ontario communities that have infrequent flights, have no roads leading in or out or have restricted road access, and that have a higher cost of living.
Ontario regions outside of Toronto: This includes all Ontario-based addresses with the exception of ones with a postal code beginning with ‘M’.