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Ontario Arts Council


Jack Illingworth

Toll-free in Ontario: ​​​​​​​​​1-800-387-0058 ext. 7438

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Publishing Organizations Projects

This program has been suspended for the current year. There will be no deadline for this program in 2019.



This program supports the publishing activities of Ontario-based, Canadian-owned book and magazine publishers that primarily publish original art and literature, critical commentary on the arts or substantive cultural commentary.

Deadline dates

This program has been suspended for the current year. There will be no deadline for this program in 2019.

Grant amount(s)

  • Magazine Publishers: maximum $10,000
  • Book Publishers: maximum $10,000

Important: Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.

Eligible applicants

To apply, an organization must:

  • be a professional book/or magazine publisher, publishing primarily in English
  • be Canadian-owned and -controlled (see Program-specific definitions below) with its head office (at least 50 per cent of employees and editorial, management and financial control) in Ontario
  • have published no fewer than two books or magazine issues in the 12 months prior to the program deadline, unless that publisher is an online magazine that has posted content regularly for the last 12 months
  • be free to make its own editorial decisions and sign contracts in its own name
  • pay contributors’ fees or royalties and issue contributors’ contracts
  • have a permanent physical address in Ontario

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

  • publishers that:
    • devote the majority of their publishing program to works by writers and artists who have governance, ownership, employment, or volunteer relationships with the applicant
    • primarily publish ineligible books, or publish a magazine in an ineligible class (see Program-specific definitions below)
    • require contributors to pay fees or commit to purchasing completed publications
    • are imprints or divisions of companies that apply to this program or the Publishing Organizations: Operating program, unless they can demonstrate independence (see Program Specific definitions below)
    • are magazines predominantly written or run by students, or publishers whose publications are primarily prepared by students within the context of academic courses or training sessions
    • are organizationally and editorially controlled by a university, college, or municipality
  • organizations that receive a grant in the Literary Organizations: Operating and Publishing Organizations: Operating programs
  • organizations that receive an operating grant in other OAC programs, with the exception of organizations mandated to serve one or more of the OAC priority groups

Important: Organizations applying as new applicants in the Publishing Organizations: Operating program may apply only for projects taking place in their current fiscal year.

This program funds

  • editorial, production, circulation, marketing and promotion costs of publishing eligible books or magazines in English (see Program-specific definitions below; funding for Ontario-based, French-language publishers is available through OAC’s Édition – fonctionnement program)
  • sales, distribution, and administrative costs if directly related to an eligible publication

This program does not fund

  • activities related to the publication of ineligible books and magazines (see Program-specific Definitions section below)
  • fundraising activities
  • major capital expenditures, including buying, leasing or renovating buildings and purchase of major equipment

Activity timing

The activities for which you are requesting funding

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions — receipt of OAC project grant funds for more information on reporting obligations. Complete and submit the report in Nova.

Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
    • If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films.
    • This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials
  • for organizations primarily publishing online or in digital media, a link to archived issues, to archived content and/or digital media produced in the course of the grant
  • for organizations producing print editions, copies mailed to OAC

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.

Before applying, you must:

Your application includes:

  • basic information about the project
  • your answers to application questions
  • project budget
  • support documents:
    • applicant’s history and artists’ bios
    • a link (and login credentials if necessary) to online publications and/or two copies of one book or magazine published in the last 12 months
    • a PDF excerpting content from current magazine issues or books
    • for book publishers only, a PDF of the applicant’s most recent catalogue or a link to a BookNet CataList-hosted rendition of this catalogue

Complete instructions and requirements are in the application in Nova.

For information on how assessors rate applications see the Evaluation Rubric – Activity Projects.

For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

A Canadian-owned and controlled company is a:

For share capital companies

  • corporation in which at least 75 percent of the shares have full voting rights under all circumstances with
  • shares representing at least 75 percent of the paid-up capital beneficially held by Canadian citizens and/or permanent residents ordinarily resident in Canada, and/or by Canadian-owned and -controlled corporations and
  • not subject to the control or direction of non-residents

For non-share capital companies

  • corporation with at least 75 percent of its membership composed of Canadian citizens and/or landed immigrants ordinarily resident in Ontario and not subject to the control or direction of non-residents

An affiliated company is a separately incorporated publisher in which another publisher has a controlling interest. In order to be eligible for funding, the affiliated company must:

  • satisfy all of the requirements above
  • maintain a separate and distinct editorial identity from the parent company (to be assessed by the advisory panel)
  • have been in an OAC operating grant program at the time of purchase by the parent company or have been separately incorporated and actively publishing for three years
  • have at least one full- or part-time dedicated senior editorial employee (i.e., a publisher or senior editor who does not work for the parent company or another affiliate as well)

Eligible books

Eligible books are used:

  • to determine a publisher’s eligibility for this program;
  • to determine appropriate funding acknowledgement; and
  • to select support material for submission with grant applications.


Eligible books contain at least 50 percent Canadian-authored creative content (literary and graphic) and are in English. Project support for publishing in French or Indigenous languages is available from the OAC’s Francophone and Indigenous Arts programs.


Eligible books are original works of at least 48 printed pages (at least 24 pages for children’s books) published for a trade market readership in cloth, paper, or digital formats (i.e., books sold subject to the normal trade discount of 40 percent or more).

Co-publications are eligible if they originated with the Canadian publisher.

Translations into French, English or Indigenous languages of Canadian-authored works are eligible if they meet all other eligibility criteria.

Subject Areas

Eligible books are works of literary, artistic, or cultural importance in the genres of fiction; poetry; drama; literary and arts criticism; autobiography, biography, memoir and essays; comics and graphic novels; works for children and young adults; and creative and literary works of history, politics, social issues, science, travel, etc.

Ineligible books

An ineligible book is any book that does not meet the criteria stated above. Additionally, books in the following categories are not considered eligible:

  • abridgments or translations of non-Canadian-authored works
  • saddle-stitched books, except illustrated books for children or poetry books where no more than 50 percent of the poetry books from the company are saddle-stitched
  • reprints of books that have been previously published for the Canadian market
  • books for which 50 percent or more of the print run is pre-sold outside normal trade bookselling channels and book clubs
  • books commissioned or paid for by an individual, group, political party or company where the publisher does not have complete and independent editorial control; if the copyright for an eligible title is held by an organization, a government department or the Crown, the publisher must include contract details
  • co-publications with governments or government departments or agencies, except books that are co-published with museums or art galleries and that make a significant contribution to the arts
  • books for which the author receives no royalties or the author has contributed financially towards the publication costs
  • mass-market paperbacks distributed through mass-market channels, with print runs of 8,000 copies or more
  • curriculum materials
  • instructional, personal-growth or self-help books and manuals, including those of a devotional nature
  • books that describe how-to techniques, skills or games
  • colouring, activity, trivia and quiz books
  • travel guide/picture books, nature guide/picture books and tourist-market picture books
  • reference books, unless they are about the arts
  • books published primarily to exploit public interest in an event or personality
  • sports books, except for literary books and works written for children
  • cookbooks
  • catalogues of exhibitions
  • commissioned business, industrial or political books/histories
  • books that are collections of specialized scholarly or conference papers, unless they are destined for a general audience
  • testimonials, including those of a devotional nature, unless they make a significant artistic contribution

Ineligible Magazines

This program will not fund:

  • lifestyle magazines: unless they are also significantly devoted to the publication of original fiction and poetry and/or critical commentary on the arts, culture and society.
  • magazines devoted primarily to reportage, political advocacy, the promotion of commercial enterprises, religion or spirituality.
  • business and trade magazines (except in the field of Canadian arts and literature).
  • scholarly magazines and journals.
  • alternative weeklies/monthlies (normally in a tabloid or online format).
  • self-help magazines.
  • newsletters, bulletins or house organs that publish material directed primarily to their membership or are not financially or editorially independent.