Terms and conditions – receipt of OAC operating grant funds
Please carefully read the following terms and conditions governing receipt of Ontario Arts Council (OAC) funds before submitting your application through OAC’s online application system (Nova).
If the organization is successful in receiving a grant, I understand that the following terms and conditions apply for the receipt of OAC Funds:
1. Purpose and use of the grant
- OAC funds will be used only for the purposes outlined in this application and in the OAC grant notification.
- Changes to the scale and scope of activities, including substantial changes in budget and programming, must be reported to OAC. If the changes are not accepted by OAC, repayment may be required and no further applications will be accepted from, nor any grant payments issued to, the organization until the grant is repaid.
- Any grants awarded in one year are not to be considered a recurring funding commitment, as all grant requests in following years must be considered according to prevailing circumstances and available resources.
- OAC operating grants cannot be spent on major capital expenditures, including buying, leasing or renovating buildings and purchase of major equipment.
2. Legislative requirements for employers
3. Safe programming requirements
- If my organization’s employees or volunteers are in direct, on-going, close contact with vulnerable persons, a safe programming policy is in place to guide a holistic screening process for those implicated. This screening process includes a vulnerable sector check.
4. Audit requirements
As a recipient of public funds, I understand that my organization is required to maintain accounting records of funds received from OAC detailing their receipt and disbursement. The organization may also be audited by the Auditor General of Ontario, or agent thereof, or the Government of Ontario to show that the money has been used for the purposes outlined in this application.
I understand that:
- For grants over $50,000, my organization must provide an audited statement for the last completed fiscal year.
- For grants over $25,000, my organization must provide a review engagement for the last completed fiscal year (or, if available, audited financial statement).
- For grants of $25,000 and under, my organization must provide an unaudited financial statement for the last complete fiscal year.
5. Reporting requirements
I understand that:
- Organizations that receive operating support must provide a report with the following year’s application or multi-year Year Two or Year Three request.
- Reports must include an audited financial statement for the last completed fiscal year for grants over $50,000, a review engagement for the last completed fiscal year for grants over $25,000, or an unaudited financial statement for the last completed fiscal year for grants of $25,000 or under.
- OAC grants must be broken out on the financial statement, either in the body or as a note to the statement.
- Financial statements must be signed by two representatives of the board/governing body.
- Organizations that choose not to reapply for operating funding must submit a report within six months of their fiscal year-end. If a report is not received when due, OAC may require repayment of the grant and will not accept any further applications from, or issue any grant payments to, the organization until the grant is repaid or an acceptable report submitted.
6. Recognition requirements