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Ontario Arts Council

Contact

Elizabeth Braoudakis

Program Administrator
416-969-7412
Toll-free in Ontario: ​​​1-800-387-0058 ext. 7412

Final Report Forms

To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report.


To report on a project grant you applied for in Nova, complete and submit the report in Nova.

National and International Residency Projects

Purpose

The program supports Ontario-based professional artists to pursue artistic development opportunities outside the province.

Priorities

The program prioritizes residencies that include a host (organization, group or individual) who has committed to facilitating the applicant’s engagement with the local arts community.


Special funds are allocated for residencies taking place in the province of Quebec through an arrangement between OAC and the Conseil des Arts et des Lettres du Québec (CALQ).

Deadline Dates

April 4, 2018, 1 p.m. ET

  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately four months after the deadline.

Grant amount(s)

  • Quebec Residency: maximum $10,000
  • National/International Residency (excluding Ontario and Quebec): maximum $10,000

Important: Due to the number of applications we receive and the limited funds that are available, grants awarded may be smaller than the amount requested.

Recent changes

  • There is only one deadline date.

Eligible applicants

  • professional artists with a permanent physical address in Ontario working in an arts practice supported at OAC
  • applicants who have had an active professional artistic practice for at least three years
  • applicants who are part of an ad hoc group/collective are only eligible to apply as individuals; if multiple members are awarded the grant, duplication of costs will not be permitted
  • applicants who have applied to a residency program but have not yet received confirmation. If awarded the grant, payment would be released after a confirmation letter was submitted to OAC

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

Important: If you intend to apply to the Chalmers Arts Fellowships and National and International Residency Projects programs in the same year, remember that you are not eligible to apply to an OAC program if you have already submitted an application to another program for the same or overlapping activity and not yet received notification that this application was unsuccessful. See eligibility restrictions in the Guide to OAC Project Programs.

This program funds

  • Professional development opportunities outside the province including:
    • formal residency program at a recognized arts institution
    • self-directed residency that involves research and exploration
    • combination of any of the above
  • Residency projects may include:
    • taking workshops or skill development classes (arts or non-arts)
    • attending arts events and engaging with the local arts community

Eligible residencies must:

  • occur over an uninterrupted period of time, (minimum of one week to a maximum of 12 weeks); this may be part of a longer residency
  • take place outside of Ontario, in a single location or multiple destinations

Eligible expenses:

  • travel and ground transportation
  • per diems/meal allowance and accommodation at rates reflective of where the residency is taking place (unless covered by a residency program)
  • residency and/or workshop fees
  • mentor fees (up to $500 per day)
  • tickets for arts events

Important: The grant can cover 100 per cent of eligible expenses.

This program does not fund

  • activity that takes place in Ontario
  • creation of new work or reworking existing material; a residency may involve creation activity, but this should not be the main focus of the project
  • teaching or offering workshops; a residency may involve teaching or offering workshops, but this should not be its main focus
  • accredited college or university programs
  • research by professors
  • self-promotional activity, such as auditions, showcases and trade fairs
  • fundraising
  • capital expenses

Ineligible expenses:

  • cost of materials or the shipment of materials
  • costs attributed to home-based overhead such as: rent; living expenses for spouse, partner, dependents; childcare
  • costs attributed to collaborating artists

Activity timing

The activity for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Important:

  • You are not eligible to apply if you have an overdue or unapproved final report in any OAC grant program as of the deadline. If you are unsure of the due date or status of any final reports, please contact OAC.
  • If you have applied for a residency and have not yet received confirmation of your participation, you may still apply to the program. In this case, if a grant is awarded to you a cheque would be issued to you only once a letter of invitation has been submitted to OAC.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions - receipt of OAC project grant funds for more information on reporting obligations.


Important: To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report. To report on a project grant you applied for in Nova, complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project.
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials
 

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

  • basic information about the project
  • your answers to application questions
  • project budget
  • Artistic examples: It is mandatory to include a minimum of one example to a maximum of two examples of artistic support material. Each of the following file types is considered one example:
    • video (maximum 3 minutes)
    • audio (maximum 3 minutes)
    • images (maximum 5 images)
    • manuscript (maximum 3 pages)
  • Support documents:
    • applicant résumé (mandatory)
    • letter of reference (mandatory)
    • letter of confirmation from the residency program (mandatory where applicable)
    • letter of confirmation from the mentor (mandatory where applicable)
    • website, bios of mentor/key participant(s) (optional)

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Skills and Careers.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.