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Ontario Arts Council

Contact

Philippe Mesly

Program Administrator
416-961-1660 ext. 5144

Final Report Forms

Final report forms are available upon request. Email your request to finalreport@arts.on.ca indicating the program for which you are submitting a report.

Artists in Communities and Schools Projects

Purpose

The program supports the research, development and realization of community-engaged arts projects. Activities involve professional Ontario artists and community members working together to develop and design a creative experience. These experiences may include co-creation. Skill building is a core component of projects. The grant falls into five categories:

  • Consultation: to help cover the costs of establishing partnerships; meeting with community members, advisors, artists, arts and community organizations, workplaces, etc.
  • Research and development: to help cover the costs of exploration, co-planning, and co-design of the project between artists and communities.
  • Project: to help cover the costs of realizing a community-engaged arts project.
  • Project plus Mentoring of Priority Group Artists: to help cover costs of realizing the project along with costs associated with mentoring artists in project development and facilitation skills.
    • Applicants can be either mentors or mentees.
    • Mentees must be members of at least one OAC priority group.
  • Two-Year Project: to help cover the costs of continuous multi-phased community-engaged arts project for two years. This category is available to community-engaged arts collectives and organizations that have received two or more OAC project grants through Community-Engaged Arts or Arts Education grant programs within the last five years.

Priorities

The program’s priorities are to support projects that:

  • work with sectors beyond the arts, such as health, education, justice and the environment;
  • provide a sense of community, social connection, civic engagement and contribute to building a more just society;
  • reduce barriers to arts participation; and
  • increase access to the arts for underserved or marginalized communities.

Deadline Dates

March 15, June 20, September 14 and December 14, 2017, 1 p.m. ET
  • Applications are available online approximately two months before the deadline.
  • Grant notification will be available approximately three months after each deadline.

Grant amount(s)

  • Consultation: maximum $2,000
  • Research and development: maximum $5,000
  • Project: maximum $10,000
  • Project plus mentorship for priority-group artists: maximum $15,000
  • Multi-year project funding: maximum $25,000

Important: Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.

What's changed this year

  • The programs Artists in the Community/Workplace, Arts Education Projects and Artists in Education were merged to create this program.
  • The number of deadlines has increased to four per year.
  • There are new categories and grant amounts.

Who is eligible

  • Individuals and co-applicants who are Ontario residents with a permanent physical address in Ontario.
  • Ad hoc groups/collectives, based in Ontario, made up of at least 50 per cent professional artists.
  • Ontario-based not-for-profit arts organizations and non-arts organizations.
  • School boards not partnered in OAC’s Artists in Residence (education) program (for artist fees and travel expenses only).
  • Schools run by First Nations or Indigenous education authorities.

Important: Non-arts organizations, schools run by First Nations or Indigenous education authorities, and school boards must have an arts partner. The arts partner can be an artist, art collective, ad hoc arts group, or arts organization.

Who is not eligible

  • Municipalities, colleges and/or universities.
  • If you will be employed by a school involved in this project on a full- or part-time basis during the project, you are not eligible.
  • School boards who are partnered with the Ontario Arts Council in the Artists in Residence (education) program.
  • The following are not eligible to apply to the Two-Year Project category:
    • Organizations receiving OAC operating funding are not eligible to apply to this category.
    • Seasonal camps, festivals or events are not eligible to apply to this category.

If granted a two-year project, organizations cannot re-apply to this program until the final report is approved.


More about eligibility for OAC’s project programs

What this program funds

  • Establishing partnerships, meeting with community members, advisors, artists, arts and community organizations and workplaces.
  • Exploration, co-planning, and co-design of the project between artists and communities.
  • Realizing the project.
  • Securing mentorships.

Important: There is specific funding in the program for artists and health care collaborations. To be eligible for this funding, there must be a partnership between an arts partner and a health care facility (e.g. hospital, community health centre, long-term care facility, mental health and addictions services) funded through the Local Health Integration Networks (LHINs).

What this program does not fund

  • Events or activities that take place outside of Ontario
  • Projects taking place in schools hosting Artists in Residence (education) projects during the same school year. Contact the school to determine whether this is the case.
  • Tours (see Touring Projects)
  • Professional productions for young audiences (see discipline-specific project programs)
  • Capital expenses including purchase of equipment
  • Art therapy
  • Faculty or student projects associated with their research, course work or studies
  • Non-arts partner administrative activities

Activity timing

The activities for which you are requesting funding:

  • cannot start before the deadline;
  • cannot finish before you receive your grant results; and
  • must be completed no more than two years after you receive the grant results.

Important: You are not eligible to apply to this program if you have an overdue or unapproved final report in any OAC grant program. If you are unsure of the due date or status of any final report(s), please contact OAC.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions for Project Programs for more information on reporting obligations.

A final report form will be available in Nova. Final reports for this program require grant recipients to provide:
  • Description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application.
  • Final budget.
  • Documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project. This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites, or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include OAC acknowledgement in associated future activities/materials.

To apply, you need to submit

  • Answers to application questions.
  • A project budget.
  • Artistic examples: documentation of your artistic and community work. If you do not have documentation of your community work, provide two letters of reference.
  • Support documents: artist résumés/bios, letter(s) of confirmation from partners outlining their contributions to project, or letter(s) of support from community organizations or ad-hoc community groups demonstrating the relationship to project participants.

Program-specific definitions

Access: People, regardless of geographic, racial, social, economic or physical realities have equal opportunity to experience the arts and participate in cultural life.

Co-creation: a process to create a final product where non-artists and professional artist(s) work side-by-side and have equal input and impact on the outcome.

Finding local artists and arts organizations

If you are interested in inviting an artist or arts organization to work with your community or in your school you can refer to these resources. If you are an artist or arts organization, you are encouraged to complete a profile on these sites as applicable. If you are aware of other resources, please the email program officer.

  • ArtBridges
  • Canadian Network for Arts and Learning
  • Aboriginal Curatorial Collective
  • Indigenous Performing Arts Alliance
  • Dance Ontario
  • Writers Union – Writers in the Schools
  • Poets.ca – Poets in the Schools
  • Neighbourhood Arts Network (Toronto)
  • Community-engaged arts organizations
  • Arts education organizations