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Ontario Arts Council

Evaluation Rubric – Operating Programs

In the operating grant assessment process, the Ontario Arts Council provides this rubric to assessors to guide them in rating applications. 
 

Artistic and/or Service Quality & Contribution

Artistic Quality (25% of total score)

Rating: Excellent (5)
  • Vital and relevant mandate and vision
  • Superior artistic achievements, initiatives and goals which embody mandate & vision
  • Artistic activities challenge the field and influence practice in other organizations
Rating: Good (4)
  • Clear and precise mandate and vision
  • Ambitious artistic achievements, initiatives and goals which embody mandate & vision
  • Artistic activities demonstrate high levels of artistry
Rating: Average (3)
  • Articulated mandate and vision
  • Artistic achievements, initiatives and goals reflect mandate & vision
  • Artistic activities demonstrate reasonable levels of artistry
Rating: Below Average (2)
  • Unclear or not relevant mandate and vision
  • Artistic achievements, initiatives and goals don’t help achieve mandate & vision
  • Artistic activities demonstrate modest levels of artistry
Rating: Serious Concerns (1)
  • Unclear or not relevant mandate and vision
  • Artistic achievements, initiatives and goals are unrelated to mandate & vision
  • Artistic activities demonstrate inadequate development

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Contribution to artists, the art form and the artistic community (15% of total score)

Rating: Excellent (5)
  • Provides Ontario artists significant opportunities to both present work & undertake professional development
  • Artists often paid fees above the standard fees in the field
  • Leader in the development of Canadian work, influences practice in the field
  • Artists and communities served embodied in artistic activities
  • Plays a leading role in the development of artistic field
  • Demonstrates strong ongoing relationships with larger arts community
Rating: Good (4)
  • Provides Ontario artists important opportunities to both present work & undertake professional development
  • Artists are paid appropriate fees according to industry standards
  • Influences the development of Canadian work in the field
  • Artists and communities served by the organization clearly reflected in artistic activities
  • Plays a role in the development of artistic field
  • Demonstrates ongoing collaborative relationships with the larger arts community
Rating: Average (3)
  • Provides Ontario artists opportunities to present their work
  • Provides artists with some professional development opportunities
  • Artists paid appropriate fees according to industry standards
  • Demonstrates some commitment in development of Canadian work
  • Artists and communities served by the organization reflected in artistic activities
  • Plays a role in the development of artistic field
  • Has collaborative relationships with the larger arts community
Rating: Below Average (2)
  • Ontario artists provided with insufficient opportunities to present their work
  • Few opportunities for professional development
  • Artists not always paid appropriate fees
  • No consistent commitment to development of Canadian work
  • Rarely plays a role in the development of artistic field
  • Few relationships with the larger arts community
Rating: Serious Concerns (1)
  • Ontario artists provided with few opportunities to present their work
  • No opportunities for professional development
  • Artists frequently not paid appropriate fees
  • No commitment to the development of Canadian work
  • Does not play a role in the development of artistic field
  • No relationships with larger arts community

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Artistic Contribution to OAC’s Priority Groups (10% of total score)

Rating: Excellent (5)
  • Demonstrates leadership through commitment to one or more of the OAC’s priority groups, exemplified in its programming and selection of artists
Rating: Good (4)
  • Demonstrates significant commitment through programming and artist selection, supporting one or more of the OAC’s priority groups
Rating: Average (3)
  • Demonstrates some actions that support one or more of the OAC’s priority groups in its programming and selection of artists
Rating: Below Average (2)
  • Lacks commitment to OAC’s priority groups in its programming and selection of artists
Rating: Serious Concerns (1)
  • Does not demonstrate commitment to OAC’s priority groups in its programming or selection of artists
 

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Organizational Effectiveness

Public Impact (20% of total score)

Rating: Excellent (5)
Audience/Participants
  • Demonstrates thorough knowledge of audience/participants
  • Has marketing plans or outreach activities to sustain them and develop new ones
  • Demonstrates strong commitment to deepen engagement to reflect the larger community
Arts Education
  • Impressive range of arts education programs for learners of the different age groups in the community
Community Support
  • Significant and sustained support through sponsorships, partnerships, volunteers and funding
Rating: Good (4)
Audience/Participants
  • Demonstrates specific knowledge of audience/participants
  • Has marketing plans or outreach activities to sustain them and develop new ones
  • Increasing its service to reflect the larger community by developing appropriate programs to serve them
Arts Education
  • Full range of arts education programs for learners of the different age groups in the community
Community Support
  • Consistent and loyal support and commitment through sponsorships, partnerships, volunteers and funding

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Rating: Average (3)
Audience/Participants
  • Demonstrates an understanding of audience/participants
  • Involves them through marketing plans and/or outreach activities
  • Reflects the larger community and develops programs to serve them
Arts Education
  • Some arts education programs for learners of the different age groups in the community and commitment to developing and offering them
Community Support
  • Support and commitment through sponsorships, partnerships, volunteers and funding.
Rating: Below Average (2)
Audience/Participants
  • Some knowledge of audience/participants
  • Lacks marketing plans and/or outreach activities
  • Little demonstrated commitment to reflect the larger community
Arts Education
  • Few arts education programs
Community Support
  • Little demonstrated support and commitment through sponsorships, partnerships, volunteers and funding
Rating: Serious Concerns (1)
Audience/Participants
  • Demonstrates little knowledge of audience/participants
  • No marketing plans or outreach activities
  • No commitment to develop audiences/participants that reflect the larger community
Arts Education
  • No arts education programs
Community Support
  • No support from the wider community through sponsorships, partnerships, volunteers and funding
 

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Administrative and Financial Viability (20% of total score)

Rating: Excellent (5)
Board
  • Excellent reflection of community served
  • Exhibits commitment to well-being of the organization through a wide range of activities
Staff
  • Excels in achieving annual and long-term plans through judicious and strategic allocation of human and financial resources
  • Well-being can be seen through commendable retention rates and outstanding professional development opportunities
  • Proactive policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows a stable range of earned, private and government revenues
  • Demonstrates its ability to obtain significant resources, financial and otherwise, to carry out plans
  • Proactive and nimble in responding to changes in circumstances
  • If there is a deficit: realistic and measured plans in place for deficit reduction, and has demonstrated its ability to implement those plans
Rating: Good (4)
Board
  • Accurately reflects the community served
  • Exhibits commitment to the well-being of the organization through activities
Staff
  • Track record of fulfilling its annual and long-term plans through a judicious and strategic allocation of human and financial resources
  • Well-being can be seen through good retention rates and superior professional development opportunities
  • Policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows appropriate range of earned, private and government revenues
  • Demonstrates its ability to obtain significant resources, financial and otherwise, to carry out plans
  • Responds to changes in circumstances swiftly
  • If there is a deficit: realistic and measured plans in place for deficit reduction, and can demonstrate its ability to implement those plans

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Rating: Average (3)
Board
  • Reflects the community served
  • Exhibits commitment to the well-being of the organization through activities
Staff
  • Undertakes its annual and long-term plans through appropriate allocation of human and financial resources
  • Well-being can be seen through reasonable retention rates and some professional development opportunities
  • Some policies in place for succession planning and leadership continuity
Finances
  • Budgeting realistic
  • Shows range of earned, private and government revenues
  • Demonstrates ability to obtain necessary resources, financial and otherwise, to carry out plans
  • Responds to changes in circumstances
  • If there is a deficit: has some plans in place for deficit reduction, and shows some ability to implement those plans
Rating: Below Average (2)
Board
  • Community served not well represented
  • Demonstrates little commitment to the well-being of the organization through activities
Staff
  • Insufficient attention paid to appropriate allocation of human and financial resources to achieve annual and long-term plans through
  • Staff retention rates and professional development opportunities not sufficient to ensure well-being
  • Succession planning and leadership continuity not supported by policy and action
Finances
  • Budgeting not realistic
  • Does not show appropriate range of earned, private and government revenues
  • No demonstrated ability to obtain necessary resources, financial and otherwise, to carry out plans
  • Little ability to respond to changes in circumstances
  • If there is a deficit: does not have an acceptable plan in place

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Rating: Serious Concerns (1)
Board
  • Community served not represented
  • Does not contribute to the well-being of the organization
Staff
  • No appropriate allocation of human and financial resources to achieve annual and long-term plans
  • Staff retention rates low and no professional development opportunities
  • No succession planning and leadership continuity
Finances
  • Budgeting not realistic
  • Does not show appropriate range of earned, private and government revenues
  • Inability to obtain necessary resources, financial and otherwise, to carry out plans
  • Inability to respond to changes in circumstances
  • If there is a deficit: no plan in place
 

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Organizational Contribution to the OAC’s Priority Groups (10% of total score)

Rating: Excellent (5)
  • Demonstrates leadership through its commitment to one or more of the OAC’s priority groups, exemplified in audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources
Rating: Good (4)
  • Demonstrates significant commitment to supporting one or more of the OAC’s priority groups through its audiences, administrative staff, board composition, , collaborative activity, organizational plans and allocation of resources
Rating: Average (3)
  • Demonstrates some actions that support one or more of the OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity organizational plans and allocation of resources
Rating: Below Average (2)
  • Lacks commitment to OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources
Rating: Serious Concerns (1)
  • Does not demonstrate commitment to OAC’s priority groups through its audiences, administrative staff, board composition, collaborative activity, organizational plans and allocation of resources