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Ontario Arts Council

Contact

Myles Warren

Officer
416-969-7422
Toll-free in Ontario: ​​​​​1-800-387-0058 ext. 7422

Rohana Buzamlak

Program Administrator
416-969-7416
Toll-free in Ontario: ​​​​​1-800-387-0058 ext. 7416

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Chalmers Arts Fellowships

Purpose

The program supports Ontario’s professional artists to experiment and investigate their artistic process or to research topics that examine their arts practice. There are two categories:

  • Artists practicing professionally for 10 years or less: The total number of weeks for your project cannot be less than 13 weeks or more than 26 weeks.
  • Artists practicing professionally for 11 years or more: The total number of weeks for your project cannot be less than 13 weeks or more than 52 weeks.

Deadline Dates

June 19, 2018, 1 p.m. ET
  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately four months after the deadline.

Grant amount(s)

  • Artists practicing professionally for 10 years or less: minimum $10,000, maximum $25,000
  • Artists practicing professionally for 11 years or more: minimum $10,000, maximum $50,000

Important

  • Additional revenue sources are not required if your expenses are equal to your request. If your expenses exceed the request, you must include additional revenue sources so that total revenues and total expenses balance.
  • Grant funds are released after January 1, 2019.
  • Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.

Eligible applicants

  • professional artists who are Ontario residents and have a permanent physical address in Ontario
  • professional artists who are eligible in any OAC grant program

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

This program funds

Self-directed projects that experiment, investigate and/or examine an artist’s practice. Here are three examples of Chalmers Arts Fellowships awarded in the past:

  • A writer investigated the nature of storytelling and listening. The grant enabled the artist to travel, meet poets, folklorists, anthropologists, activists, writers, composers and other artists, and examine how new stories, myths and traditions are being sustained and reinvented in the modern world.
  • A musician explored the traditional instruments and songs of a local culture. This artist met musicians and researched the foundations of their craft, recording their songs and musical traditions. The artist became more aware of the communal aspect of making music, particularly the powerful effect it has on people’s daily life, emotional experience, sense of ritual and feeling of belonging.
  • A filmmaker had shelves full of ideas and projects but never enough time to pursue them adequately. The grant allowed the artist to experiment with new techniques.

Eligible expenses include:

  • applicant artist fee: up to $725 per week
  • out of town transportation, accommodation (up to $175 per day) and meal allowance (up to $45 per day); travel costs must be economical, such as renting an apartment instead of a hotel during an extended stay
  • project research costs. Only the following costs are eligible:
    • studio/work space leased specifically for the project work plan, excluding your permanent live/work space
    • rented or leased equipment
    • fees paid to gain access to archives and/or collections, or to performances or exhibitions
    • supplies and materials
    • visa fees
    • payment of fees and any expenses for persons you hire to work under your direction to assist, not collaborate on your project. You may be required to submit a letter from them outlining the work to be done.
    • courses that support the research of the project, not professional development or skills training

Important

  • Total project budget cannot be less than $10,000.
  • If project research costs exceed $7,000, you must include additional revenue sources to cover the difference.

This program does not fund

  • creating, editing, touring, exhibiting, distributing, producing, rehearsing and/or publishing art work(s)
  • researching the topic(s) and/or subject(s) of new work(s)
  • market development projects, such as attendance at performance showcases, book launches, art fairs, festivals, etc.
  • documentation of art work and production of portfolios or promotion materials
  • collaborating with other artists, ad hoc groups/collectives and/or organizations or affiliated with the applicant’s own ad hoc group/collective and/or organization
  • mentorships, master classes or training activities led by professional artists (see Program Specific Definitions)
  • undergraduate or graduate university or college courses
  • activities eligible for, or supported by Telefilm Canada or commercial production funds, National Film Board of Canada, Social Sciences and Humanities Research Council of Canada or the National Research Council
  • fundraising activities, contests or competitions

Ineligible expenses include:

  • artist’s fees if they are also being remunerated by an employer during the duration of their project
  • language classes
  • renovation of applicants’ residences/studios
  • administration expenses, e.g. office supplies, administrator/manager fees, etc.
  • purchasing computers or other equipment, e.g. musical instruments and shipping of art work(s)
  • out-of-town travel costs for a partner, dependents, colleague, mentor or person(s) involved in the project

Activity timing

The activity for which you are requesting funding:

  • cannot start before January 1, 2019
  • must be completed no later than December 31, 2020

The project’s work plan may run continuously or be spread out in several segments.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions - receipt of OAC project grant funds for more information on reporting obligations.


Important: To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report. To report on a project grant you applied for in Nova, complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
  • final budget
  • documentation and/or an explanation of how you acknowledged or will acknowledge The Chalmers Family Fund ("Fund") and OAC support for your project. This should include how you have or will recognize the Fund and OAC, and if available samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites or videos/films. This could also include a description of verbal acknowledgement at public events or the intention to include the Fund and OAC acknowledgement in associated future activities/materials.

Important:

  • You must request permission in advance to make any significant changes, such as change of location, rescheduling your work plan, change of mentor(s), etc. Your request must be approved by OAC’s Awards Officer before you can proceed with the changes.

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Skills and Careers.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Permanent or semi-permanent faculty members of a college or university: Individuals who are tenured, tenured-stream, contractually limited or continuing.

  • By tenured, we mean a person who is a tenured faculty member of a college or university.
  • By tenured-stream, we mean a person who is working towards tenure at a college or university.

Mentorships: Developmental relationships with more experienced artists or mentors in which the mentor (a more experienced artist or elder) share information, skills or knowledge, and standards or best practices that will advance the artist’s career, enhance their education and build their networks. The artists should receive the primary benefit of the mentorship.


Apprenticeships: Temporary positions with professional artists or arts organizations that provide on-the-job training, giving work experience in the field or artistic practice above the basic level. The apprenticeship must provide education, not merely employment, and the apprentice should receive the primary benefit.


Skills training: Activities that broaden artists’ knowledge, refine their artistic approach and/or allow them to acquire greater mastery of the art or professional practice above the basic level.


Résumé: A list of a person’s education, qualifications and achievements. Each item includes a citation that refers to place and date.


Biography (or bio): A written account that is a description of a person’s accomplishments, include dates.


Informed consent: A process for getting permission before conducting interviews on a person, or for disclosing personal information, or collecting information for the purpose of including their information in any form of use by the interviewer.