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Ontario Arts Council

Contact

Myles Warren

Officer
416-969-7422
Toll-free in Ontario: ​​​​​1-800-387-0058 ext. 7422

Rohana Buzamlak

Program Administrator
416-969-7416
Toll-free in Ontario: ​​​​​1-800-387-0058 ext. 7416

Final Report Forms

To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report.


To report on a project grant you applied for in Nova, complete and submit the report in Nova.

Chalmers Arts Fellowships

Purpose

The program supports Ontario’s professional artists who want to experiment and investigate their artistic process or to research topics that examine their arts practice. There are two categories:

  • Artists practicing professionally for 10 years or less: to help cover costs of the proposal. The total number of weeks for your proposal cannot be less than 13 weeks or more than 26 weeks.
  • Artists practicing professionally for 11 years or more: to help cover costs of the proposal. The total number of weeks for your proposal cannot be less than 13 weeks or more than 52 weeks.

Priorities

The program’s priorities are to allow artists to undertake proposals that will benefit their career, not creating or producing artistic work(s).

Deadline Dates

June 19, 2018, 1 p.m. ET
  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available after November 1, 2018.

Grant amount(s)

  • Artists practicing professionally for 10 years or less: maximum $25,000
  • Artists practicing professionally for 11 years or more: maximum $50,000

Important

  • Your costs must be no less than $10,000. The minimum grant is $10,000.
  • Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested.
  • Additional revenue sources are not required if your costs are equal to your request. If your costs exceed your request, you must include additional revenue sources in order that total revenues and total expenses balance.
  • Grant funds are released after January 1, 2019.

Recent changes

  • The deadline has changed.

Eligible applicants

  • professional artists who are Ontario residents and have a permanent physical address in Ontario
  • professional artists eligible in any OAC program

Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

  • individuals who have received two Chalmers Arts Fellowships or who have received a Chalmers Arts Fellowship in the last three years
  • ensembles, ad hoc groups/collectives, organizations, arts administrators/producers
  • permanent or semi-permanent faculty members of a college/university
  • students enrolled full-or part-time in an undergraduate or graduate program at a college/university, regardless of the program of study
  • applicants who applied to, or have not received notification that their application is unsuccessful to National and International Residency Projects
  • applicants who received a grant and have not submitted a final report in any of the following programs:

You may submit only one application to either the Chalmers Arts Fellowships or the Chalmers Professional Development Grants program, not both, in the same year.

This program funds

  • living expenses: to support the rent/mortgage and utility costs of your permanent residence, or live/work residence (up to $725 for each week of your work plan)
  • activities conducted in locations outside Ontario: to help cover travel costs including local transportation, accommodation (up to $150 per day) and meals (up to $40 per day). Travel costs must be economical, such as renting an apartment instead of a hotel during an extended stay
  • research costs: to help cover costs up to $7,000. Research expenses that exceed $7,000 will reduce the grant request amount, unless other sources of revenues are included in your budget. Eligible expenses include only the following:
    • studio/work space leased specifically for the proposal’s work plan, excluding your live/work space
    • rented or leased equipment
    • fees paid to gain access to archives and/or collections, or to performances or exhibitions
    • supplies and materials
    • payment of fees and any expenses for persons you hire to work under your direction to assist, not collaborate on your proposal. You may be required to submit a Letter(s) of agreement.
  • courses that support the research of the project

This program does not fund

  • completing/recording or producing art work(s); commissioning/acquiring or publishing art work(s); and touring/exhibiting/promoting or marketing artist’s work
  • projects that include collaborating with other artists, ad hoc groups/collectives and/or organizations; or projects that are affiliated with the applicant’s ad hoc group/collective and/or organization
  • skills-based training courses and career development activities
  • undergraduate or graduate university or college courses
  • activities eligible for, or supported by Telefilm Canada or commercial production funds, National Film Board of Canada, Social Sciences and Humanities Research Council of Canada or the National Research Council
  • fundraising and purchasing computers or other equipment (e.g. musical instruments and shipping of art works)
  • travel costs of the applicant’s spouse, partner, dependents, students and/or non-professional participants
  • living expenses for applicants who are also being paid by an employer during the duration of their proposal are ineligible

Activity timing

The activity for which you are requesting funding:

  • cannot start before January 1, 2019
  • must be completed no later than December 31, 2020

Important: You are not eligible to apply if you have an overdue or unapproved final report in any OAC grant program as of the deadline. If you are unsure of the due date or status of any final reports, please contact OAC.


The project’s work plan may run continuously or be spread out in several segments.

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and Conditions - receipt of OAC project grant funds for more information on reporting obligations.


Important: To report on a project grant received through a paper application process, email finalreport@arts.on.ca to request a final report form, indicating the program for which you are submitting a report. To report on a project grant you applied for in Nova, complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:

  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application.
  • final budget.
  • documentation and/or an explanation of how you acknowledged or will acknowledge the Chalmers Family Fund and OAC support for your project.
    • This should include samples of OAC logo recognition on any promotional or other materials produced in conjunction with the project, such as publications, brochures, posters, invitations, websites or videos/films.
    • This could also include a description of verbal acknowledgement at public events or the intention to include The Chalmers Family Fund and OAC acknowledgement in associated future activities/materials.
 

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Skills and Careers.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.

Program-specific definitions

Permanent or semi-permanent faculty members of a college or university: Individuals who are tenured, tenured-stream, contractually limited or continuing.

  • By tenured, we mean a person who is a tenured faculty member of a college or university.
  • By tenured-stream, we mean a person who is working towards tenure at a college or university.

Skills-based training courses and career development activities: provides development and/or advancement of artistic skill(s); mentorships and apprenticeships, and activities that promote an artist’s career (e.g. arts fairs/showcases, book launches, business planning, etc.).