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Ontario Arts Council
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Contact

Maura Broadhurst

Officer
416-646-7467
Toll-free in Ontario: ​​​​​1-800-387-0058 ext. 7467

Elizabeth Braoudakis

Program Administrator
416-969-7412
Toll-free in Ontario: ​​​1-800-387-0058 ext. 7412

Final Report Forms

All final reports are completed and submitted in Nova, OAC’s online granting system. This now includes grants received through a paper application process. For instructions on how to log into Nova, see the Nova User Guide. You will find the report form in your Nova profile, under Action Items. For enquiries regarding reporting requirements, contact us at finalreport@arts.on.ca.

Arts Response Initiative: Project Grants for Organizational Partnerships

Purpose

The program supports Ontario-based professional arts organizations to continue to work and participate in the arts community in the context of COVID-19. It encourages exploration, adaptation, and the development of new ways of working that will help to increase the resilience of Ontario’s arts sector. Projects must be in response to the challenges resulting from the pandemic. This can include activities that assist artists and arts organizations in the short, medium and long term. The program is focused on projects that benefit a large number of artists and/or arts organizations other than the applicant, and particularly those from OAC priority groups. A project partner or partner(s) are required.


Given the objective of the program to have a broad impact, grant recipients are encouraged to share learnings broadly.


Note: This program does not support creation, production, presentation/dissemination or school- and community-based arts engagement activities. These activities are supported through OAC’s regular project programs which continue to run as usual, many with expanded eligibility in response to COVID-19.


This program is funded by the Chalmers Family Fund, established at OAC in 1979 with donations by Floyd. S. Chalmers, Jean A. Chalmers and M. Joan Chalmers.

Priorities

The program’s priorities are to support:

  • applicants from the six OAC priority groups to ensure equitable access for all Ontarians:
    • Artists of Colour
    • Deaf Artists and Artists with Disabilities
    • Francophone Artists
    • Indigenous Artists
    • New Generation Artists (18-30 year olds)
    • Artists Living In Regions Outside Toronto

(See the Priority Group web page on OAC’s website for more information)

  • projects across a wide range of artistic disciplines
  • projects that benefit other artists and/or arts organizations in addition to the applicant, and particulary those from OAC priority groups
  • projects that address significant barriers for the intended audience or community of focus
  • projects that have the potential to benefit Ontario’s arts sector in the long term

Deadline dates

November 3, 2020, 1 p.m. ET

  • Applications are available in Nova approximately two months before the deadline.
  • Grant notification will be available approximately four months after the deadline.
Important: This program does not provide juror comments or feedback to either successful or unsuccessful applicants.

Grant amount(s)

  • Organizational Partnerships: maximum $30,000

Important: Due to the number of applications received and the limited funds available, grants awarded may be smaller than the amount requested. Assessors will consider the program priorities when making these decisions.

Eligible applicants

  • Ontario-based not-for-profit arts organizations who are eligible in at least one other OAC project or operating program
  • Ontario-based, Canadian-owned for-profit book or periodical publishers eligible for funding in OAC’s publishing programs

Eligible project partners:

  • Ontario-based not-for-profit arts organizations who are eligible in at least one other OAC project or operating program
  • Ontario-based, Canadian-owned for-profit book or periodical publishers eligible for funding in OAC’s publishing programs
  • community and youth/training orchestras (see definition)
  • community and training choirs/choral organizations (see definition)
  • ad hoc groups/collectives of professional artists or arts professionals with a permanent physical address in Ontario and who are eligible in at least one other OAC project program (see definition of ad hoc groups/collectives in the Guide to OAC Project Programs)
  • Ontario-based non-arts organizations
  • organization from the health or education sector or from the private sector
  • schools run by First Nations or Indigenous education authorities
Read the Guide to OAC Project Programs for more eligibility information.

Ineligible applicants

  • individuals
  • municipalities, colleges and/or universities
  • non-arts organizations and ad hoc groups/collectives
  • amateur, pre-professional or student ad hoc groups/collectives and organizations
  • community and youth/training orchestras (see definition)
  • community and training choirs/choral organizations (see definition)

Ineligible project partners:

  • individuals
  • sponsors
  • non-Ontario-based entities

This program funds

The program supports activities that will be of long-term benefit to the partners and/or the intended audience or community of focus, and potentially also the broader arts sector. It supports partners to develop new or adapted models and ways of working that are relevant in an environment of change. This may include developing new approaches to current and future creation, production, presentation and school- and community-based arts engagement projects. It may also include exploring new ways of reaching presenters, audiences and markets. Projects can also explore ways of navigating COVID-19 related public health and safety concerns.


Note:

  • Experimentation is welcome and it is okay if the results are inconclusive or different from what was anticipated.
  • Projects may include more than one activity or phase.

Eligible projects must:

  • be activities that are needed or that have become especially important for the applicant, partner(s) and/or arts community to continue their work in response to the challenges resulting from COVID-19
  • have a confirmed project partner or partner(s) who shares responsibility for the project
  • demonstrate that the work will benefit artists and arts organizations beyond the applicant and partner(s)

Eligible activies include:

  • research and planning
  • documenting artistic work
  • upgrading technology
  • website development  
  • developing knowledge and/or skills in administration, technology and digital platforms and/or artistic practice
  • marketing the artistic work of Ontario artists to presenters and to audiences
  • creating and adapting work spaces
  • providing services to Ontario artists and arts organizations

Eligible expenses include:

  • project administrative fees and expenses (including time spent on the administration of the project by the applicant and partner(s))
  • costs related to making the project accessible to Deaf artists, artists with disabilities and audiences. Note: For organizations that have a mandate to serve Deaf artists and artists with disabilities and are disability-led, additional support is available through OAC’s Accessibility Fund: Project Support. For more information, visit the Deaf Artists and Artists with Disabilities page on OAC’s website.
  • a contribution towards the purchase of equipment and software up to a maximum of $5,000 in total, as needed to achieve the goals of the project. This may include, but is not limited to electronics, workspace materials and health and safety items.
  • consultant fees
  • technician fees
  • trainer/mentor and course registration fees
  • website costs
  • space/venue rental (including virtual or digital)
  • shipping costs
  • marketing costs
  • honoraria for project participants

Note: Applicants may apply for up to 100 per cent of the project costs but are encouraged to seek revenue from a variety of sources, where possible.

This program does not fund

  • creation, production, presentation and school- and community-based arts engagement projects, including fees paid to artists for such activity (for more information on OAC’s regular programs, see the Grants web page)
  • travel
  • fundraising activities
  • faculty or student projects associated with their research, course work or studies
  • living and personal expenses

Activity timing

The activity for which you are requesting funding:

  • cannot start before the deadline
  • cannot finish before you receive your grant results
  • must be completed no more than two years after you receive the grant results

Final report requirements

If you receive a grant you must submit a final report upon completion of the project. See Terms and conditions – receipt of OAC project grant funds for more information on reporting obligations. Complete and submit the report in Nova.


Final reports for this program require grant recipients to provide:
  • description of the project undertaken and its outcomes, including details on any minor or approved changes to what had been outlined in the application
    • Note: It is okay if the results are inconclusive or different from what was anticipated.
  • final budget
    • If the budget you submit shows a surplus of more than $250 (revenues as compared to expenses), you may be required to repay the surplus amount to OAC.
  • documentation and/or an explanation of how you acknowledged or will acknowledge OAC support for your project.
    • The OAC logo should appear on any public information related to the funded activity, including online and print material; attach a sample/screenshot.

To apply

Complete and submit an application in Nova, OAC’s online grant application system. You will be able to do this approximately two months before the deadline.


Before applying, you must:

Your application includes:

  • basic information about the project
  • your answers to application questions
  • project budget
  • support documents:
    • CV, résumé or biography of key project participants
    • letter(s) of commitment or intent from project partners

Complete instructions and requirements are in the application in Nova.


For information on how assessors rate applications see the Evaluation Rubric – Organizational Development Projects.


For help creating a profile or submitting an application in Nova, see the Nova User Guide.